Administrative Manager & Sales Operations (Part-Time Santa Clara, CA)

Description

Innoviz Technologies is a leader in LiDAR sensor technology, shaping the future of autonomous vehicles. Our cutting-edge LiDAR systems—trusted by industry leaders like BMW and Volkswagen—are redefining automotive innovation.

We are seeking a highly organized and proactive Office Manager / Sales Operations & Administrative Manager for a part-time (50%) on-site role. This position is key to ensuring the smooth operation of our US office while supporting sales, marketing, and leadership teams. You would closely interact with sales, finance, field engineering, marketing, operations, and management teams at Innoviz HQ and be the ‘bridge’ in supporting business operations for the North American team.

Primary Responsibilities

• Oversee all Santa Clara office operations, administration, and facilities management to ensure a well-functioning workspace
• Coordinate with VP Sales for North America to manage customers in the CRM tool and participate in onsite visits to promote Innoviz products together with the field engineering team
• Coordinate with VP Finance to lead US purchasing & reimbursement process including creating requests, ordering supplies, managing credit card expenses, and ensuring timely payments

Secondary Responsibilities

• Accelerate digital and corporate branding efforts by providing tactical and logistical support to the Innoviz Marketing Team at HQ
• Periodically pack, ship, and receive Innoviz products between Santa Clara office, HQ, and customer sites using services from DHL, FedEx, USPS, and/or UPS
• Work with travel agency and HQ team to assist in scheduling business trips and conferences for US team members
• Maintain relationships with vendors, external service providers, and technical consultants, including legal support to ensure the validity of legal contracts
• Assist with onboarding new hires, including hosting orientations, team events, and assisting with remote work setup

Requirements

• 3+ years of experience in office management, sales operations, event management, administrative assistance, bookkeeping, or similar roles
• B.A
• Part-time role (20+ hrs/week) with on-site presence required at least 3 days per week
• Self-motivated and independent with strong multitasking and organization skills
• Excellent communication skills (written and verbal) with a customer-centric mindset and a positive attitude
• Proficiency in Microsoft Windows & Office (Word, Excel, PowerPoint, Outlook)
• Familiarity with CRM tools such as Salesforce or Hubspot

This is a great opportunity for a detail-oriented professional who thrives in a dynamic, fast-paced environment. If you are passionate about operational excellence and enjoy working with global teams, we'd love to hear from you!