Sr. Executive Assistant

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 7th largest financial group in the world. Across the globe, we’re 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

This is a hybrid position. The selected colleague will work at an MUFG office or client sites up to four days per week and work remotely the remaining day(s). A member of our Talent Acquisition team will provide more details.

We are seeking an experienced Senior Executive Assistant for our Tempe, AZ office. You will support the lead Executive in our Tempe location and function as the Office Manager. Perform complex administrative duties involving the Executive’s day-to-day activities including arranging their travel schedule, completing expense reports, coordinating calendars, screening phone calls, answering complex inquiries and receiving incoming visitors.  Provide support to Executive’s direct reports (onsite & offsite) and other lines of business in the organization. 

Major Responsibilities:

• Screen telephone calls and determine which can be handled by other areas of the bank.

• Answer complex inquiries which require a thorough knowledge of the division's or group's policies and procedures.

• Access highly confidential materials in the form of memos, correspondence, and letters from drafts.

• Compose meeting agendas, minutes, and correspondence.

• Detailed oriented, manages time well and able to manage multiple priorities.

• Review drafts and finished documents for correct grammatical usage. 

• Assist in preparing PowerPoint presentations.

• Collect data and conduct research for the maintenance and compilation of financial spreadsheets.

• Maintain Executives calendar, schedule travel, coordinate and arrange large and/or recurring meetings, luncheons, conferences, and seminars.

• Prepare materials as necessary for such meetings.

• Receive and greet incoming visitors in a professional manner.  Direct them to the proper individual and assist them with their needs.

• Respond verbally or in written form to internal and external inquiries, which may involve communicating with high-level management.

• Perform administrative duties such as ordering office supplies, coordinating travel arrangements, preparing monthly expense reports, etc. on a department-wide basis.

• Perform personnel activities to include coordination of interviewing/screening, employee orientation, and maintenance of employee profiles.

• Support/coordinate associate engagement or volunteer activities.

The Ideal candidate will have:

• 5+ years of experience supporting senior leadership at the executive level.

• Excellent organizational and interpersonal skills as well as problem-solving, negotiation, and follow-up skills.

• Ability to organize and coordinate multiple projects and has excellent verbal and written communication skills.

• Strong Microsoft Word, Excel, and PowerPoint skills

• Experience with Workday and Concur is preferred.

The typical base pay range for this role is between $43 per hour - $55 per hour depending on job-related knowledge, skills, experience, and location. This role may also be eligible for certain discretionary performance-based bonuses and/or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance, and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave and paid vacation, sick days, and holidays. For more information on our Total Rewards package, please click the link below.

MUFG Benefits Summary

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