Program Administrative Analyst – Extended, Professional and Continuing Education

Job Summary

Reporting to the Dean of EPaCE, the Program Administrative Analyst is responsible for overseeing established self-support programs and assisting in the administration of new or revised programs. This position works independently to meet complex goals and responsibilities. The incumbent performs analytical, administrative, and technical duties related to the overall operation of self-support programming, including fiscal and budgetary analysis, monthly ProCard reconciliation and oversight of the department’s resources, including fiscal projections and reconciliation; database management; lead work direction of student assistant positions; and the planning and execution of program events.

Department Summary

Extended, Professional, and Continuing Education (EPaCE) develops and delivers innovative and financially self-supporting academic and educational programs to extend Cal Poly’s reach to market opportunities beyond its traditional University programs.

Key Qualifications

Ability to independently plan, organize, coordinate, and perform work across multiple priorities in a higher education setting, including managing competing deadlines in a dynamic office environment with frequent interruptions.

Demonstrated ability to independently draft, compose, and present correspondence, reports, and promotional materials consistent with higher education communication standards, with thorough knowledge of English grammar, punctuation, and spelling and strong attention to detail.

Excellent verbal and written communication skills with the ability to effectively interpret, organize, and present information to diverse higher education audiences — including faculty, staff, students, and external partners — and apply and communicate a wide variety of policies and procedures where specific guidelines may not exist.

Ability to use tact and diplomacy to handle sensitive interpersonal situations within a diverse university community, foster teamwork, and maintain effective working relationships within and outside the institution across varied cultural backgrounds.

Ability to locate and work with instructors in a continuing education or extended learning environment, advise them on program processes and budgets, and assist with contract arrangements in accordance with university and EPaCE requirements.

Education and Experience

Equivalent to graduation from a four-year college or university. Three years of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.

Licenses, Certificates, Credentials:

Possession of a valid driver’s license or the ability to obtain by date of hire.

Salary and Benefits

Anticipated Hiring Range: $71,280- $86,892 per year

Classification Range: $63,288 - $92,208 per year

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. 

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and