Accounts Payable Specialist

Location:

Pittsburgh, Pennsylvania, United States

Job ID:

R0060558

Date Posted:

2024-09-30

Company Name:

HITACHI RAIL STS USA, INC.

Profession (Job Category):

Finance

Job Schedule: 

Full time

Remote:

No

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description:

Hitachi Rail is looking for an enthusiastic, self-motivated, Accounts Payable Specialist, who thrives in a fast-paced environment.  This position is based in Pittsburgh, PA.

Core purpose:

The successful candidate is comfortable performing a wide range of tasks, working independently and as part of a team.  The successful candidate will possess experience in Accounts Payable or purchase-to-pay process, in order to have the ability to be accountable for several less complex Accounting areas, with an opportunity to support various other areas.  This role will be a focal point for the entire Accounts Payable process, specifically, the posting and payment of invoices. 

Accountabilities:

• Process accounts payable transactions (invoices, credit memos and debit memos) in SAP accurately and efficiently, in a timely manner, as per documentation received and obtain approval prior to payment.
• Match purchase orders, receiving documents and invoices to ensure accuracy of supplier invoices & supporting documentation received.
• Responsible for the accuracy and completeness of G/L Account, Cost Center and WBS coding of A/P Vouchers, within company guidelines.
• Request approval and prepare manual checks, ensuring accurate amounts with proper validation, following all Accounts Payable procedures.
• Reconciles monthly statements from vendors and handles any discrepancies.
• Reconciles purchase order positions/lines for each vendor.
• Assists in monthly closing and supports Finance function during internal and external Audits (in accordance with applicable Company guidelines).
• Maintain vendor files and communicate with vendors regarding payment inquiries.
• Contact Key Vendors on a regular basis to reconcile their accounts and ensure that all invoices have been received and payments applied correctly.
• Maintain and update AP Reports on a monthly basis.            
• Communicate with the Procurement & Supply Chain Functions the status of all Key Vendor accounts and support resolving any issues regarding payment status.
• Attach documents in SAP (posted A/ invoices and wire remittance details).
• Process all travel expenses reports. Verify accuracy, authorization, and compliance with Company’s travel policy. Provide guidance and assistance when needed. Ensure reimbursements are timely.
• Assist with the processing and verification of American Express Purchase Card transactions. Ensure policies and procedures are followed.
• Respond to all requests and communications in a timely manner.                                        
• Adhere to all organizational policies & procedures.

Required skills/experience:

• Minimum of 2 to 3 years’ experience in an A/P role.
• Strong attention to detail, ability to work in a fast-paced environment.
• SAP or similar MRP / ERP Experience.
• Microsoft Excel for reconciliations/data analysis and Outlook for email correspondence.
• Ability to work independently.
• Maintain a positive, professional working relationship and communicates well (both verbal and written) with outside vendors and co-workers.
• Work as part of a team and assists and supports other members of Operations and Accounting

Education:

Bachelor’s Degree in Accounting, Finance, or related field (strongly preferred)

Languages:

English Proficiency

Benefits:
Hitachi Rail employees enjoy a comprehensive benefits package including Competitive Pay, Medical, Dental and Vision Insurance, Short & Long Term Disability, Life & Accident Insurance, Flexible Spending Accounts, a Retirement Savings Plan, and Paid Vacation. We also offer a nu