Director of Facilities, Design, and Construction

Overview

The Director of Facilities, Design and Construction (Director) is a member of the New York Medical College (NYMC) leadership team. NYMC reporting relationships are under review and to-be-communicated prior to hiring decision to finalist candidates. The position will also report on a dotted line basis to SVP Operations, Touro University.  The Director provides innovative and strategic leadership for all aspects of facilities operations, including all facets of facilities management, capital planning and construction management, namely:

• Planning for and operation of physical facilities and services that meet the needs and goals of NYMC and directs the finances, service, staffing and procedures to assure effectiveness
• Oversight of design and construction, maintenance, and grounds for a campus comprised of approximately 25 buildings on 54 acres of property (roughly 1,078,000 GSF)
• Design, construction and maintenance of structures and infrastructure systems
• Responsible for staff of about 30 non-union and union NYMC employees, 26 contracted employees and operating budgets totaling $5 million and annual capital projects ranging $1-$6 million
• This highly visible role interacts with top-level university administrators, as well as state and local officials and the Board of Trustees
• The Director will be a member of the Touro University Senior Facilities Management Team, participating in university-wide meetings and strategy sessions.

Responsibilities

Personnel Management: Perform all tasks necessary to manage a large staff of Recruit and fill vacant positions in collaboration with Human Resources. Create clear performance expectations and provide frequent performance feedback. Ensure staff coverage based on vacation schedules and time out of the office. Provide personnel development and mentoring for successful performance outcomes. Provide a safe working environment for all employees. Maintain positive working relationships with union representatives and perform all tasks in compliance with union contracts.

Budget and Contract Management: Provide strategic planning and management of all financial resources. Ensure proper budgeting and expenditures within constrained Track and analyze budgetary and financial information. Manage and maximize supply chain, competitive sourcing, and procurement activities. Oversee processes for hiring consultants and contractors including the development of scopes of work.

Operations & Maintenance: Ensure proper maintenance and operation of facilities equipment and systems. Provide oversight of preventive maintenance programs, outage responses, repairs, inspection programs, planned upgrades, and any other aspect of facilities management.

• Custodial Services: Direct custodial activities to ensure proper cleanliness and upkeep of facilities. Manage and organize overstock programs and storage Determine frequency and schedule of activities in consideration of constrained resources.
• Facilities Work Order System: Manage work order flow and execution to ensure a high level of responsiveness and customer service. Develop and maintain data for assessment of program
• Sustainability and Energy Efficiency: Make sustainability and the responsible use of energy a key part of business process and strategic Develop and meet targets for carbon reductions.

Capital Projects: Develop and implement capital projects of all sizes including a large number of small projects at any given time. Provide leadership to the following areas:

• Capital Planning: Synthesize campus needs and work with campus planning efforts to develop a multi-year capital plan. Update regularly and ensure alignment of financial sources and uses. Create a data-based approach for integrating deferred maintenance and infrastructure
• Project Execution: Ensure proper project execution, including robust communication, through all phases of project life cycle. Develop systems for integration of facilities management into project design, construction, and turnover. Develop appropriate procurement approach for each project including design-bid-build, design-build, CM at Risk, or others as appropriate.
• Studies and Surveys: Conduct consulting studies, feasibility analyses, facility condition assessments, and other initiatives as necessary to strategically inform future capital planning
• Sustainability and Energy Efficiency: Play a leadership role in planning and execution related to sustainability efforts on campus. Ensure projects consider sustainability and energy efficiency to the greatest extent within project constraints.
• Program Management: Ensure proper policies, procedures, design guidelines, and standard contracts meet a high degree for proje