Total Rewards Specialist

TOTAL REWARDS SPECIALIST

REPORTS TO: TOTAL REWARDS MANAGER

STATUS: NON-EXEMPT

 

Summary

Boot Barn is where community comes first. We thrive on togetherness, collaboration, and belonging. We build each other up, listen intently, and implement out-of-the-box ideas.  We celebrate new innovations, congratulate one another’s achievements, and most importantly support each other.

 

At Boot Barn, we work together to make a positive impact on the world around us, and by working collectively with encouragement, we consider ourselves “Partners.” With the values of the West guiding us, Boot Barn celebrates heritage, welcomes all, and values each unique Partner within our Boot Barn community.

 

Our vision is to offer everyone a piece of the American spirit – one handshake at a time. 

 

The Total Rewards Specialist is responsible for the administration and analysis of Boot Barn’s health and wellness, programs.  This position is expected to maintain a friendly and professional work environment with employees and supervisors, motivate others with energy and enthusiasm for the business, and proactively plan and execute benefits initiatives.

 

Essential Duties and Responsibilities

• Administers employee health and welfare benefit programs; medical, dental, vision, group insurance, life, accident, disability and COBRA.
• Conducts benefit orientations and assists with enrollments; counsel employees on benefit plan options ensuring informed benefit decisions at all levels.
• Act as liaison with insurance carriers, resolving administrative problems with carrier representatives, serving as the first point of contact with the third-party administrator, and fostering effective relationships with representatives
• Assist employees in updating their records through the Employee Self Service Portal and ensure accurate data in HRIS regarding benefit plan changes, new deductions or life changing events.
• Develop communications using positive and proactive campaigns to maximize participation and program effectiveness. Educate employees about the company’s benefit plans, programs and proposed changes.
• Manage and monitor performance of carriers, vendors, auditors, advisors and consultants for services and plan administration.
• Manages Leave of Absences and maintains records according to state and federal regulations.
• Manage leaves end-to-end; initial intake of leave, initial and ongoing communication to TPA
• Facilitate communication between Benefits, Human Resources and payroll for benefit, and leave situations
• Assists with the Company’s Wellness initiatives; makes recommendations, assists in implementations, leads initiatives, supports overall goals
• Administer Flexible Spending Accounts; healthcare, dependent care, commuter and parking programs
• Prepare and maintain benefits reporting, new benefits eligible enrollments, termed and absentee reports, new deduction changes and bi-weekly benefits audits.
• Prepare and maintain employee benefit files; assuring accuracy, compliance and confidentiality.
• Ensure compliance is being met for the following benefit programs: group medical, dental, vision, life insurance, AD&D, voluntary life and disability, short term disability, long term disability, health and dependent care, flexible spending accounts, COBRA, 401k and any other enhanced benefit plans offered by the Company.
• Manages open enrollment, which includes but is not limited to creating and overseeing project plan timelines, creating communication materials, testing online enrollment system, conducting open enrollment meetings, developing cost strategy, communication roll-out, employee enrollment, vendor file feeds, along with back-end clean-up.
• Coordinate benefit plan documents and Summary Plan Descriptions.
• Processes monthly insurance billing; conducts reconciliation process ensuring accuracy of participant enrollment and terminations are reflected. Conducts monthly/quarterly audits on the Company’s retirement plan and reports matching contributions to finance on an annual basis.
• Track, monitor and report on employee eligibility under the Affordable Care Act (ACA) to ensure qualified employees are offered medical benefits under the ACA
• Process and submit year-end ACA reporting (Forms 1095C and 109