Administrative Executive Assistant

The Company

PayPal has been revolutionizing commerce globally for more than 25 years. Creating innovative experiences that make moving money, selling, and shopping simple, personalized, and secure, PayPal empowers consumers and businesses in approximately 200 markets to join and thrive in the global economy. 

We operate a global, two-sided network at scale that connects hundreds of millions of merchants and consumers. We help merchants and consumers connect, transact, and complete payments, whether they are online or in person. PayPal is more than a connection to third-party payment networks. We provide proprietary payment solutions accepted by merchants that enable the completion of payments on our platform on behalf of our customers.

We offer our customers the flexibility to use their accounts to purchase and receive payments for goods and services, as well as the ability to transfer and withdraw funds. We enable consumers to exchange funds more safely with merchants using a variety of funding sources, which may include a bank account, a PayPal or Venmo account balance, PayPal and Venmo branded credit products, a credit card, a debit card, certain cryptocurrencies, or other stored value products such as gift cards, and eligible credit card rewards.  Our PayPal, Venmo, and Xoom products also make it safer and simpler for friends and family to transfer funds to each other. We offer merchants an end-to-end payments solution that provides authorization and settlement capabilities, as well as instant access to funds and payouts. We also help merchants connect with their customers, process exchanges and returns, and manage risk. We enable consumers to engage in cross-border shopping and merchants to extend their global reach while reducing the complexity and friction involved in enabling cross-border trade. 

Our beliefs are the foundation for how we conduct business every day.  We live each day guided by our core values of Inclusion, Innovation, Collaboration, and Wellness. Together, our values ensure that we work together as one global team with our customers at the center of everything we do – and they push us to ensure we take care of ourselves, each other, and our communities.

Job Description Summary:

This role requires discretion, confidentiality, effective stakeholder management and an ability to operate calmly in a fast-paced environment whilst introducing process discipline, structure, and organization across a range of administrative areas with a senior audience.

Job Description:

Your day to day

• Provide daily support to the Senior Vice President of our Consumer Engineering organization.
• Engage in proactive and real-time engagement, building rapport and trust, and communicating via leaders preferred methods.
• Understand the priority of asks from your leaders, ensuring you react to their expectations.
• Manage leaders daily schedule and prioritize meetings. Follow up on request items.
• Anticipate needs and take initiative to solve problems independently.
• Organize and maintain complex calendars using a high level of tact and integrity. Will need to know how to schedule meetings across multiple time zones and stakeholders.
• Project manage all logistics for team meetings, off-sites and events.
• Make complex travel arrangements expeditiously and accurately.
• Prepare and track expense reports.
• Proactively identify opportunities to make the overall leadership team more efficient over the long term.
• Follow up on action items on behalf of the executives, as appropriate.
• Proactively provide leaders with updates on task progress and completion.
• Exercise good judgment and discretion, as well as professionalism, when communicating or responding to situations requiring solutions.
• Be an active member of the Consumer Engineering executive assistant team and participate in team meetings.
• Help provide coverage when Consumer Engineering team executive assistants are out of the office.
• Handle special projects as they arise.

What do you need to bring

• 3+ years relevant work experience supporting the Senior Vice President level or above in a complex and dynamic environment.
• Highly organized with an ability to demonstrate meticulous attention to details, adaptability, flexibility, resourcefulness, and efficiency.
• Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively.
• Experience in hand