Senior Administrative Assistant, R&D

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Raritan, New Jersey, United States of America

Job Description:

Johnson & Johnson is recruiting for an Sr. Administrative Assistant to support our MedTech R&D team located in Raritan, NJ.

Per our J&J flex policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Are you passionate about improving and expanding the possibilities of Orthopaedics? Ready to join a team that’s reimagining how we heal? Our Orthopaedics teams help keep more than 6 million people moving each year while delivering clinical and economic value to surgeons and healthcare systems. Our teams build solutions for joint reconstruction; trauma and craniomaxillofacial; sports, extremities, and elective foot and ankle; spine; and robotics and digital surgery.

Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech

As a Senior Administrative Assistant R&D, you will play a crucial role in the financial and administrative support of our R&D team. You will provide a wide range of support, including managing capital and expense expenditures, coordination and tracking of purchase orders, department supply management, communication, calendar management, and scheduling appointments and travel. You will take initiative to follow up on relevant issues, inform the manager of status, and maintain strong relationships with other administrative associates within the business as well as a broad range of stakeholders. This role is one of three administrative assistants for the department, and teamwork through cross-coverage as needed is expected.

Duties and Responsibilities

Under general direction and in accordance with all applicable federal, state and local laws/regulations and Corporate Johnson & Johnson, procedures and guidelines, this position will be responsible and accountable for:

• Leading the Capital procurement process, namely submiting Capital Appropriation Requests in gCRAFT and their corresponding Purchase Orders.
• Assisting with completing the close process by checking the POs are closed, helping to complete the FATRF form for Finance and Fixed Assets, and submitting requests for the TECs (Tax Exempt Certificates).
• Monitoring the aCREW system for monthly accruals, aiding in training and explaining the process as well and addressing escalation to management quickly. Submitting tasks when needed to avoid escalation.
• Serving as Budget Liaison for the Advanced Evaluation team on expense and capital items, using Vision to create and distribute monthly files for the BvA Open PO reports to the R&D Leads. Working closely with Finance to understand and accomplish timely reports for distribution.
• Provides administrative support in areas of typing, expense reports, confidential correspondence, file management, travel arrangement and office supply ordering.
• Opening, sorting, prioritizing and distributing incoming communications and other provisions.
• Maintaining calendar(s) and arranging meetings
• Providing staff with reminders of upcoming events and projected related deadlines
• Coordinating, preparing, and editing reports and presentations
• Preparing memorandums
• Organizing files, assembling relevant data, compiling statistics or information as directed for use by others.
• Handling confidential matters requiring discretion and judgment
• Greeting vendors and visitors
• Maintaining the office environment
• Communicating business related issues or opportunities to next management level
• Following all Company guidelines related to Health, Safety and En