Lead Associate, Executive Assistant to the Vice President, Analytical Research & Development- Hybrid

Job Description

The Vice President of Analytical Research & Development in our Company's Research Labs has an opening for a lead administrative assistant. Candidates must have an interest in and ability to work successfully in a fast paced, complex work environment. The ideal candidate is a highly motivated and polished professional capable of prioritizing work, demonstrating exceptional organizational and proactive problem-solving skills, professional communication skills, flexibility and teamwork as well experience navigating across an enterprise to access resources and solutions as needed. Some job responsibilities include, but are not limited to: 

• Administrative support to include extensive calendar management, meeting management (including meetings with external colleagues), phone coverage, processing expense reports, coordinating travel and updating weekly schedules. 

• Work requires the coordination and performance of multiple tasks and technical skills related to own work assignments. 

• Coordination of work and tasks will require individual to work well with colleagues across sites.

• Interact with team colleagues and understand administrative interdependencies in work.

• A working knowledge of the priorities of the team, which allows for an efficiently run department and a focus on key aspects of work. 

• Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem solving skills with minimal supervision. 

• Communication skills must be at a level to effectively interact with the Company executives and their assistants as well as internal/external clients both on-site and remotely to maintain relationships.

• May coordinate special projects within the division/area.

Position Qualifications:

Education Minimum Requirement:   

• High School Diploma required.

Required Experience and Skills:  

• Minimum of (10) years Administrative Assistant experience. 

• Minimum of (5) years Administrative experience supporting Executive Directors and above (preferred VP/SVP level roles) 

• Advanced computer skills using Office 365 (MS Outlook, Word, Excel, Power Point) 

• Digitally savvy with intellectual curiosity to learn more in the digital space

• Ability to handle and prioritize a large number of simultaneous assignments 

• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel and processing Visa/Passport Applications 

• Event Planning/Coordination experience 

• Extraordinary attention to detail and handling of confidential/sensitive information 

• Outstanding communication and people skills

• Ability to lead and coordinate administrative needs of large organization via broader team of administrative assistants.

Preferred Experience and Skills:  

• SAP experience processing Expense Reports, Purchase Orders, Payment Requests, Vendor Add Forms and Hire to Retire.

• Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification) preferred.

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US and Puerto Rico Residents Only:

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As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.  As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities.  For more information about personal rights under the U.S. Equal Opportunity