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Job Posting Title:

Catering Coordinator

Location:

Dallas - Hospital

Additional Posting Details:

Monday–Friday (some weekends)

Hours: 8 hrs/day but arrival and departure times may vary based on meeting demands and often involves early arrival for breakfast or other approved catering services, including “white glove” for some executives.

On-site position, not remote/hybrid

Job Description:

Duties/Responsibilities

• Prepare and deliver food, drink, and snack ordering services for meetings, conferences and events across hospital locations.

• Supervise all outside catering vendors ensure compliance with hospital policies, sanitation procedures and food safety standards, including proper dish machine usage. 

• Utilize scheduling and event management systems, including Resource Scheduler, Event Master, and Microsoft Office Suite for event coordination, tracking and reporting.

• Communicate and collaborate effectively with meeting organizers, administrative assistants, hospital departments, and external vendors to meet event service needs.

• Receive, inspect, sort, and organize incoming food and beverage deliveries while ensuring proper handling, storage, and inventory rotation using FIFO methods.

• Maintain compliance with Texas food safety regulations and organizational health standards.

• Ensure catering kitchen areas, equipment, coffee urns, and service areas remain clean, sanitized, and organized. 

• Maintain professional communication, customer service standards, appearance, and conduct during all catering and event activities. 

• Track attendance counts, event expenses, invoices, and actual charges incurred for catering functions. 

• Prepare and submit monthly catering reports and cost summaries to the Director of Food and Nutrition Services.

• Coordinate with Environmental Services regarding linens, tables, room setups, and special event requirements. 

• Schedule and manage rental equipment and supplies through approved rental vendors as needed. 

• Assist with the development and standardization of banquet recipes in collaboration with the IT Registered Dietitian (RD). 

• Perform other duties as assigned to support the operations and success of hospital meetings, conferences, and special events.

Required Skills/Abilities

• High School graduate, Associates degree preferred.

• At least 2 years of experience in hotel or hospital catering

• Self-direction; requires little or no supervision

• Food Service Handler with the State of Texas within 60 days of hire.

• Must be flexible regarding hours and days of the week

• Excellent organizational, multitasking and interpersonal skills

• Flexible and adaptable to variable work hours and event demands

• Bilingual in Spanish preferred

Working Environment

• Working Conditions: Inside, Outside

• Working Position: Sitting, Standing, Walking

• Physical Demands: Medium

• Physical Requirements: Lifting/Carrying, Pushing/Pulling, Repetitive Movements, Stooping/Kneeling/Bending, Balancing

• Lifting or carrying: 25-34 lbs.

• Sensory/Communicative activities essential to the performance of this position: Feeling, Hearing, Seeing, Smelling, Speaking, Tasting

• This position will be exposed to Inside/Outside Environments, Loud Noise