HR Generalist II - Benefits & Compensation

Position Summary/objective: 

The primary objective of this position is to provide excellent service to employee benefit and leave programs and employee compensation processes per company policy and plan documents. This includes providing friendly and timely employee education about Immatics benefit plans, employee leave administration, annual processing of various compensation and government surveys, benefit renewals, open enrollment, compliance tasks, annual audits, and salary benchmarking.   

This role is responsible for fast and friendly responses to employee inquiries, ensuring accurate and timely processing of benefit and HR invoices, and employee system changes. Additionally, the HR Generalist conducts self-audits, ensuring compliance with all applicable employment and leave laws, and company policies and procedures.   

While this is a benefits and compensation focused role, there are functions that are employee facing, and there is an expectation that the employee response is friendly, fast (no later than 24 hr response) and of value (helpful). 

Essential functions: 

Customer facing functions 

• Responsible for friendly and timely (no later than end of same day and preferably immediately upon receipt) response to employee inquiries related to compensation, benefits, job changes, leaves and other related requests.  

• Provides help and guides new hires and existing employees through benefit enrollments and qualifying events, and enters employee benefits information into various systems as needed.  

• Schedules and holds intake meetings with employees needing leave or disability information and provides employees with necessary disability insurance information and FMLA paperwork within the legally required deadlines. Completes, issues and tracks documentation and RTW days, and maintains communication with disability carriers and  employees on leave for confirmation and clarification of return to work plans. 

• Develops and executes quarterly benefit education trainings for all employees to increase employee benefit knowledge and reduce company renewal costs. 

• Assists the HR manager with researching and implementing employee benefit improvements including wellness programs and mental health tools. Organizes and leads company health events. 

Daily benefits & compensation administrative responsibilities 

• Responsible for audit and reconciliation of all monthly benefit invoices from carrier to payroll system and employee deductions within five business days of invoice generation, and communication with the carriers to ensure proper credits and processing of corrections required on invoices. 

• Processes all HR invoices. This includes accurate creation of PQs for all invoices, ensuring completion of all pre-payment accounting processes within one business day for invoices not requiring reconciliation, and within a maximum of three business days of receipt for payroll and benefit related invoices, following up on invoice payments with accounting to assure fast vendor payment. 

• Responsible for processing all employee system changes (new hires, promotions, title changes, salary increases, bonuses, deduction changes, department restructures, and others) in different databases and systems in a timely manner, so as to ensure accurate data for bi-weekly payroll and reporting/billing. Proactively engages with managers for clarification in changes when necessary. 

• Audits and reconciles position data from the Recruiting Hiring Plan to HRIS systems at least twice per week during busy hiring seasons and once per week duri