University of Colorado Anschutz Medical Campus

Department: Surgery

Job Title: Business Services Open Rank Professional (Senior – Principal)

Position #:00845015 – Requisition #:38907

Job Summary:

Nature of Work

The Assistant to the Chair supports the Chair of the Department of Surgery (DOS) and provides high-level support to ensure the Chair's duties and responsibilities are carried out effectively. This position reports to the Director of Operations.  The person in this role must consistently demonstrate professionalism and represent the Chair, Department, faculty, and staff with the highest standards. The Assistant to the Chair will collaborate with all parts of the community—both internal and external—and will proactively seek innovative and suitable solutions to overcome any challenges in achieving the Chair’s goals for the Department.

The Assistant to the Chair will oversee the DOS Chair schedule which is critical to the Chair’s effectiveness. This position will be intimately involved in the day-to-day use of the Chair’s time while keeping in mind all specific directions given by the Chair. It is also imperative that this role balances the demands of both DOS Chair responsibilities and general administrative duties for the overall department administrative structure.  This includes coordination with the support professionals within all eight divisions of the DOS, its affiliates and hospital partners. 

This position is required to be on site Monday through Friday, with options to be hybrid.  Any remote requests are subject to approval.

Supervision Received 

This position reports to the Department of Surgery Director of Operations.

Supervision Exercised

This position does not supervise others.

Duties

Executive Assistance (80%):

• Oversee the DOS Chair schedule and prioritizing appointment requests.

• Oversee the Chair’s/business-related travel - this includes preparing itineraries, making reservations, solving travel challenges and processing reimbursement and travel expenses in a timely manner.

• Maintain all files – electronic and paper – related to or used by the Chair.

• Provide ad hoc support to the Chair as needed which may include but is not limited to:

  • Oversee credentialing by the University of Colorado Hospital and affiliates.

  • Serving on or providing administrative support to committees, programs, projects, and events involving the Department.

  • Submitting articles; analyzing and/or extracting research publications.

  • Providing administrative and travel support for visiting job candidates, speakers, and visitors to the Department.

• Review, edit, and suggest modifications regarding correspondence required by the Chair as appropriate to ensure the highest level of consistent quality.

• Act as a personal representative of the Chair for contacts within the Department and across the School of Medicine, whether in person, on the phone, or via ele