APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The Office of Budget and Finance invites applications for the position of a Financial Associate to support financial operations across the University. This position is initially intended to support financial operations within the College of Earth and Mineral Sciences, Department of Materials Science and Engineering. This position may also provide support when vacancies or projects across other areas of the University require additional help. This important role is geared towards providing comprehensive financial support to faculty and staff in Academic and/or Administrative units. 

The Financial Associate will have a broad range of responsibilities, including but not limited to:

• Assisting in timely reconciliation of purchasing card transactions, using SAP Concur
• Processing travel reimbursements, adhering to university policies and procedures as well as funding source spending guidelines
• Processing purchase orders and various catalog orders, including confirming receipt of Goods/Services
• Reviewing and entry of a variety of journal entries into the University Financial system
• Providing excellent customer service and advising on policy and procedures – consulting with Financial Manager and Financial Officer for resolution
• Processing accurate and timely payments using various methods: purchasing card, purchase order, non-po invoice(s)

Who We Are Looking For:

• Excellent customer service skills with a focus on providing supportive and responsive service
• Strong organizational skills with the ability to manage multiple tasks simultaneously
• Ability to work both independently and as a team
• Team player attitude with a commitment to creating a positive and efficient working environment
• Knowledge of the University’s enterprise resource planning (ERP) system, System for Integrated Management, Budgeting, and Accounting - SIMBA (SAP/S4HANA) and SAP Concur desired; however, displaying a willingness to learn is more important

This position is filled at the Senior Support or Intermediate Support level depending on education and experience.

This position offers a flex