Facilities Services Coordinator III

ABOUT FIREFLY AEROSPACE

As an end-to-end responsive space company, Firefly Aerospace is on a mission to enable our world to launch, land, and operate in space – anywhere, anytime. Our small- to medium-lift launch vehicles, lunar landers, and orbital vehicles allow us to service the entire lifecycle of government and commercial missions from low Earth orbit to the Moon and beyond. We utilize carbon composite structures, patented propulsion technologies, and common components across our vehicles to iterate quickly, improve reliability, and deliver payloads at a lower cost. This position will sit out of our Rocket Ranch in Briggs, Texas.

SUMMARY

As the primary ambassador of Firefly Aerospace at our Briggs, TX facility, the Facilities Services Coordinator III delivers high-touch support for visitors, executives, and team members alike. This role is perfect for a proactive, polished communicator who thrives in a fast-paced, aerospace startup environment and excels at event coordination, guest engagement, and office operations.

RESPONSIBILITIES

• Collaborate closely with the VP of Marketing, CEO Office, and Chief of Staff to plan and execute tours, investor visits, and VIP events across three Texas campuses.

• Lead the coordination of event logistics including venue, décor, catering, A/V setup, promotional materials, and swag.
• Delegate tasks and coordinate with Office Service Coordinators at other sites to ensure smooth event operation and staffing.
• Provide administrative support to the COO and VP of Production & Operations, including scheduling, correspondence, and preparation of briefing materials.
• Manage vendor scheduling, process NDA documentation, assist with contract review, and serve as the vendor liaison for on-site coordination.
• Maintain a strong partnership with the Grab & Go (Canteen) vendor; troubleshoot POS payment issues and menu concerns.
• Plan and coordinate both on-site and off-site company lunches, employee engagement events, and small gatherings.
• Oversee ordering and inventory of office supplies; maintain mail and package handling procedures to ensure accurate delivery across the site.
• Maintain and update seating charts and office layout plans.
• Support the executive team with small projects, special initiatives, and ad hoc administrative needs.
• Serve as the first point of contact for colleagues, visitors, and external partners; provide assistance and answer inquiries with professionalism.
• Provide AV/media setup support, including conference rooms and presentation spaces, collaborating with IT as needed.

QUALIFICATIONS

Required

• Minimum 3 years of experience in office administration, concierge services, or facilities coordination within a technical or corporate setting.
• Exceptional interpersonal and communication skills; polished phone, email, and face-to-face presence.
• Demonstrated ability