Assistant Contract Administrator

 

  Job ID:  522479

Hinkle Contracting, LLC, a CRH company, would like to welcome you to one of the finest construction companies in Kentucky. Hinkle operates one of Kentucky’s most extensive networks of state-of-the-art asphalt paving and production supply facilities. Hinkle is committed to producing and providing our customers quality materials and service. Hinkle is a company whose reputation for quality work dates to 1942 with a strong reputation, strong community ties and a commitment to their employees that is unmatched in the industry. Hinkle employs more than 400 employees during the construction months. With multiple locations throughout central, eastern, and southern Kentucky, Hinkle prides itself on its ability to provide a multitude of services to many customers in various geographical locations. In addition, by being a part of the CRH family, we are a proud reflection of the hundreds of family businesses, local and regional companies and mid to large sized enterprises that come together to form CRH.  CRH is the leading building materials business in the world, employing 73,000 people at 3,155 locations in 29 countries. CRH is the largest building materials business in both North America and Europe, and we also have regional positions in Asia. We manufacture and supply a diverse range of integrated building materials, products, and innovative end-to-end solutions, which can be found throughout the built environment, from major public infrastructure projects to commercial buildings and residential homes. CRH operates with a decentralized, diversified structure, letting you work in a small company environment while having the career opportunities of a large enterprise.

Primary Functions:

This position participates in all contracts from award to close-out for the Construction Division. Works with cross-functional departments to facilitate the contracting process. The candidate should also have a solid understanding of our industry. The Contract Administration person will report directly to the Contract Administration Manager.

Position Responsibilities:

As the Contract Administrator, you work closely with the estimating team and the project managers to obtain all construction project contracts and annual master contracts with customers and subcontractors.  Obtain contractually obligated submittals, including Payment and Performance Bonds and Insurance.  Track and retain authorizations, correspondence, revisions, changes/deviations, amendments, clarifications, and payment schedules. Review change orders with estimators and project managers. Assist in contract close-out procedures and documentation. Work with the Credit department to reconcile billings and receive retention timely. Work with Project Managers to track and accurately report job costs and revenue.

Position Requirements:

• Develop and maintain detailed and organized contract files to include the bidding documents, original contract, original subcontracts, all correspondence, changes/deviations, amendments, clarifications, payment schedules, and close-out documents to maintain compliance with company and regulatory requirements.
• Prepare and disseminate information to appropriate employees regarding contract status
• Track and retain authorizations
• Track payments and deadlines
• Execute contract billing and subcontractor payments
• Review change orders with estimators and project managers
• Review and reconcile quantities, tickets, and contract items with project records
• Perform contract closing activities as needed
• Work with project managers on job compliance and costings
• Communicate effectively with internal teams and external stakeholders.
• Attend monthly construction job cost meetings at home and field offices.
• Participate in internal and external audits
• Provide general project support, including handling ad hoc requests and resolving administrative or documentation needs to ensure smooth project operations.
• Occasional overtime, including early morning or evening hours, may be required based on project deadlines and operational needs.

Minimum Qualifications:

• Operation knowledge of the Construction Field.
• Knowledge of construction contracts is a plus.
• Some understanding of job costing, actual cost vs budget.
• Excellent telephone and customer service skills.
• Proficient in the use of Microsoft Office programs, including Outlook, Word, and Excel.
• Demonstrated ability to communicate in a clear, concise, and organized manner.
• Ability to develop collaborative working relationships with other departments to achieve goals.
• Excellent organizational skills.