Administrative Assistant

Job DetailsJob Location: HELENA, MT 59601Performs a variety of administrative functions, office tasks, and support the general manager.

Schedules appointments, gives information to callers, and takes dictation.

Composes memos and transcribes notes.

Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.

Requires a high school diploma with 2-4 years of experience in the field or in a related area.

Familiar with standard concepts, practices, and procedures within a particular field. Relies on experience and judgment to plan and accomplish goals.

Performs a variety of tasks. Works under general supervision.

Typically reports to a supervisor or manager.
QualificationsSupport to General Manager



Administrative & Office Support


Manages office operations, including answering phones, responding to emails, and assisting the general manage


Assist with day-to-day managerial tasks, including data tracking, reporting, and follow-ups


Help monitor project timelines and flag delays or issues


Support decision-making by gathering and organizing operational data



 

Requirements



Excellent written and verbal communication skills


Ability to problem solve and be solutions oriented


Highly detailed with strong organizational and time management skills


Strong computer software knowledge, especially in Microsoft Office


Highly motivated


Must have experience as an administrative assistant


Able to work effectively in a fast-paced environment


Be able to have a high level of discretion and confidentiality



Work Schedules and Arrangements



Onsite position


Hourly Full Time


Hours



830am-530pm Monday through Friday (can be flexible)





Helpful Skills



Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.


Can do Attitude – Willingness to be taught and learn new things


Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.


Being a team player



About AlphaGraphics

AlphaGraphics is a brand fulfillment company helping customers with creative services, custom ordering portals, ecommerce, branding, kitting and shipping. We brand everything from printed products, signs, promo, swag - if a logo goes on it we produce it. AlphaGraphics provides virtually any visual representation a company will need.  We fulfill at break-neck speeds without losing that personal touch.

The AlphaGraphics Idaho Falls location is the corporate office of a larger organization called Speedy CPS, as well as an Alphagraphics retail and production location.  Speedy CPS has multiple locations in Utah, Idaho, Wyoming, and Montana.  

Benefits: (for full time status)



Health Insurance


Dental and Vision Insurance


Retirement account matching


Flexible Spending Account


Several supplemental plans available


Employee discount


Paid time off


Holiday Schedule including your Birthday


Planet Fitness reimbursement