Warehouse Administrative Assistant II

Job Posting Title

Warehouse Administrative Assistant II

Agency

345 DEPARTMENT OF TRANSPORTATION

Supervisory Organization

Office Branch

Job Posting End Date (Continuous if Blank)

November 11, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$47,700.00 Level II
$41,500.00 Level I

Job Description

Basic Purpose

Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.

Typical Functions

• Participates in projects as team member or team leader.
• Develops and implements special procedures
• Initiates correspondence requiring knowledge of agency or program procedures and policies
• Develops and maintains confidential or complex files
• Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payment of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties.
• Represents agency,supervising official, or program area at meetings, conferences, or civic organizations.
• Interviews callers, arranges appointments, and performs other office tasks and duties.
• Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff.
• Trains or mentors other staff.
• Receives, issues, ships and arranges materials, supplies, equipment, records, agency mail, and other supplies in other locations using machinery as needed.
• Conducts inventories, maintains records, files reports, and performs administrative duties.
• Uses a forklift and performs moderately heavy lifting or other manual tasks.

Level Descriptor

Level II

This is the full performance level where duties and responsibilities assigned are at the full performance level. Employees will establish and maintain positive working relationships, respond to internal and external customer inquiries according to applicable policies and procedures in written and oral form, perform assigned administrative and operational tasks,. This may include editing and auditing various reports for accuracy and ensuring errors are corrected, inventory control and similar duties and participate in team, unit, or office projects to improve the effectiveness and efficiencies in delivering agency services.

Level I

This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others.

Knowledge, Skills, Abilities and Competencies

Level II

Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; of the major policies and procedures governing assigned programs; and of supervisory principles and practices. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions.

Level I

Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective