Administrative Assistant (Open Rank: (II-III)

University of Colorado Anschutz Medical Campus 

Department: Otolaryngology – Head & Neck Surgery

Job Title:  Administrative Assistant (Open Rank: (II-III)

Position #00741174:  – Requisition #: 37481

Job Summary:

The Department of Otolaryngology – Head & Neck Surgery has an opening for a full-time University Staff (unclassified) Administrative Assistant position.

Positions in this level provide general clerical support to the office and academic operations of a department. Work includes, but is not limited to, administrative support to faculty, credentialing, travel coordination, ordering supplies, procurement functions, and other administrative tasks to support the unit’s work.

Key Responsibilities:

Professional Administrative Support (40%):

• Manage complex faculty schedules/calendars as needed to include clinical activities and administrative responsibilities.

• Maintain faculty CV’s, various web-based profiles, and promotional portfolios.

Travel Arrangements (40%):

• Coordinate travel logistics and expenditures for faculty and visitors; establish reasonable travel budgets and plans in accordance with University policies and procedures.

Office Purchasing/Procurement (10%)

• Create expense reports to reconcile charges on procurement cards and submit reimbursement requests through University and CU Medicine Concur.

• Route med-legal/consulting contracts for faculty; Process med-legal billings

Other Miscellaneous Duties (10%):

• Provide back-up support for other office personnel and participate in shared duties of support staff.

• Perform additional duties, assigned or unassigned, as required by the nature and scope of the position and in accordance with University of Colorado policies.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 2 days per week on campus and as additional as required for in-person meetings and events.

Why Join Us:

The Department of Otolaryngology – Head & Neck Surgery provides a full-spectrum of clinical care for pediatric and adult populations from general to highly subspecialized services, spanning from Colorado Springs to Metro Denver and the surrounding region. Our world-class faculty, state-of-the-art facilities, innovative research programs, and collegial, supportive culture provide an exceptional training environment for medical students, residents, fellows, visiting scholars, pre- and post-doctoral students, speech language pathologists, and audiology graduate students.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including: