Accounting Specialist, Accounts Receivable

SPECIAL OLYMPICS

POSITION DESCRIPTION

Position Title:  Accounting Specialist, Accounts Receivable

Location:  Washington DC

Department:  Finance

Reports to:  Director, Grants & Awards

 

Position Summary:

The Accounting Specialist in Accounts Receivable is responsible for ensuring the accurate and timely application and posting of customer payments (checks, ACH, wire, and credit card receipts.)  In addition, the Accounting Specialist provides general support to the Finance department including, but not limited to assisting with day-to-day departmental activities, month-end closing activities, and year-end closing activities. The Accounting Specialist (A/R) will exercise a high level of accountability and attention to detail. The position reports to the Director, Grants and Awards.

 

Primary Responsibilities: 

• Responsible for opening in-house mail and recording all associated deposits daily via the bank remote deposit system. Ensure related activity is recorded on the shared drive, and the journal entry is prepared and entered within 2 business days.
• Responsible for the timely identification and assignment of all incoming wires, credit card contributions, other deposits and returned items
• Responsible for assisting the Staff Accountant on invoicing specific customers as requested by other SOI departments.
• Notifying and Recording bank adjustments including service fees, interest, NSF’s, etc.
• Recording daily bank to bank transfers
• Processing and recording credit card transactions
• Providing weekly updates on the status of cash receipts and daily deposits.
• Communicating major gifts to related departments
• File and Maintenance of GL files in both paper as well as electronic form
• Research and respond to any cash receipt inquiries from staff
• Assist with the preparation of monthly schedules as required and other account reconciliations as directed
• Support Department efforts to identify and implement business process improvements related to banking, receipt processing, invoicing and other accounting operations.
• Provide ad hoc reports and perform other duties as assigned.

 

Required Qualifications: 

• Degree in Accounting or Finance preferred, or equivalent experience
• Demonstrated experience in a complex accounting department
• Strong organizational skills
• Strong attention to detail
• Strong verbal and written communication skills and ability to work within a growing and fast paced department
• Excellent computer skills and ability to learn new systems quickly
• Display teamwork skills

 

Desired Qualifications:

• Knowledge of MS Dynamics NAV a plus, but not required
• Some general knowledge and/or working experience with financial accounting operations
• Demonstrated exceptional customer service in previous positions

 

Others:

• The Accounting Specialist (A/R) is occasionally required to go to the bank to deposit a minimal amount of cash.

Please note:

This position is currently working 2 days on site and remote 3 days per week.  This is subject to change.

Special Olympics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.