Special Projects Assistant

Application Instructions

Click Apply to submit your online application. Please attach a resume and thoughtful cover letter on the "My Experience" page in the "Resume/CV" field.

Active City Year Staff members must login to Workday to apply internally.

Number of Positions: 1

Position Overview

The Special Projects Assistant (SPA) plays a critical role in supporting the site and advancing City Year Sacramento’s operational, cultural, and strategic priorities. This role is designed for a highly organized, detail-oriented professional who thrives in a fast-paced, mission-driven environment and enjoys working across multiple functional areas. This is a full-time, in-person position based at the City Year Sacramento office.

Job Description

Reporting directly to the Chief of Staff, the SPA provides hands-on administrative and project support in the areas of people operations, office management, marketing and communications, development events, and site-wide initiatives. The SPA helps ensure the smooth execution of day-to-day activities—ranging from coordinating interviews and onboarding new staff, to managing vendor relationships, maintaining digital systems, preparing event logistics, and producing engaging communications. 

The SPA is a collaborative problem-solver who anticipates needs, keeps projects moving forward, and ensures follow-through on key priorities. By combining administrative excellence with a service-minded approach, this role strengthens City Year Sacramento’s ability to deliver on its mission, enhance team culture, and engage stakeholders effectively. 

 

 

Key Responsibilities: 

People Strategy and Management 

• Coordinate and schedule interviews, communicate with candidates throughout the hiring process, and ensure a professional and positive candidate experience. 

• Prepare comprehensive onboarding materials and coordinate logistics for new hire orientations to ensure employees feel welcomed, equipped, and ready to contribute. 

• Draft internal communications related to HR policies, updates, and site-wide announcements to promote clarity and transparency. 

• Partner with the Chief of Staff to plan and execute team retreats, meetings, and staff gatherings, ensuring smooth logistics and a cohesive, inclusive experience. 

• Support culture-building initiatives, including staff celebrations, appreciation, and other activities that strengthen team morale and connection. 

 

Site Operations  

• Monitor and replenish office supply inventory; manage check-out/check-in processes for shared equipment to ensure availability and accountability. 

• Maintain and optimize digital workspace tools (SharePoint, Teams) by organizing folders, updating content, and ensuring user-friendly access. 

• Connect with building management and vendors to coordinate maintenance, repairs, and services—proactively resolving issues to minimize disruptions. 

• Track IT issues, log resolutions, and maintain an up-to-date inventory of site technology and equipment assets. 

• Assist with the coordination of Corps Experience logistics, including uniforms, bus passes, and other member support resources. 

• Maintain updated documentation of office protocols and ensure all staff and AmeriCorps members are informed and in compliance. 

 

 

Marketing and Social Media Communications 

• Draft and schedule engaging social media content across multiple platforms (Instagram, LinkedIn, etc.) to highlight impact stories, events, and milestones. 

• Gather, organize, and catalog stories, photos, and testimonials from schools for use in newsletters, reports,