Administrative Assistant, Staff Coordinator (Hybrid)

Date Posted:

2024-08-08

Country:

United States of America

Location:

MA803: Marlborough, MA Building 3 1001 Boston Post Road Building 3, Marlborough, MA, 01752 USA

Position Role Type:

Hybrid

As an Administrative Assistant, you will join our Collins Aerospace Connected Aviation Solutions (CAS) – Air Traffic Solutions (ATS) team. You will support the employees on the Standard Terminal Automation Replacement System (STARS) Program in addition to the STARS Program Manager and Program Office staff by handling a variety of general office administration duties and assisting the team with day-to-day operational business needs. This position provides the opportunity to showcase your ability to think critically in a fast-paced environment.

What You Will Do​

• You will work in a hybrid capacity with weekly onsite expectations at our Marlborough, MA facility.

• You will proactively manage complex calendars by effectively resolving conflicts, coordinating schedules, and executing meeting requests in a timely manner.

• You will coordinate meetings through both virtual and in-person settings to include meeting logistics, booking conference rooms, coordinating catering, and preparing material for presentations

• You will present in-person and/or through Zoom or Microsoft Teams

• You will assist in the preparation and refinement of travel itineraries and accurately process expense reports with timely submission.

• You will coordinate all team events at both the Marlborough facility and off campus sites and serve as the primary point of contact for events.

• You will assist with the onboarding of new employees and out-processing of departing employees.

• You will serve as the primary point of contact and liaison for STARS employees and visitors to the Marlborough, MA site.

• You will maintain confidentiality of company sensitive information.

• You will obtain and apply knowledge of corporate policies and procedures.

Qualifications You Must Have:

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience as an Administrative Assistant

• Must have experience in Microsoft Office Suite of Applications

• U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.

Qualifications We Prefer​:

• Prior experience with Teams, Concur, SAP, SharePoint, Zoom virtual video conferencing platforms.

• Prior experience working in a dynamic, fast paced ever changing environment.

• Customer relationship experience with the ability to communication with clear messaging, attention to detail and follow-through.

• Proven ability to manage tasks, work under pressure and consistently make deadlines.

• Comfortable learning new tools and technology concepts quickly.

What We Offer:

Some of our competitive benefits package includes:

• Medical, dental, and vision insurance  
• Three weeks of vacation for newly hired employees  
• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option  
• Tuition reimbursement program 
• Student Loan Repayment Program  
• Life insurance and disability coverage  
• Optional coverages you can buy: pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection 
• Birth, adoption, parental leave benefits 
• Ovia Health, fertility, and family planning  
• Adoption Assistance           
• Autism Benefit  
• Employee Assistance Plan, including up to 10 free counseling sessions  
• Healthy You Incentives, wellness rewards program 
• Doctor on Demand, virtual doctor visits  
• Bright Horizons, child and elder care services 
• Teladoc Medical Experts, second opinion program  
• And more!  

 
WE ARE REDEFINING AEROSPACE.  

*Please ensure the role type (defined below) is appropriate for your needs before applying to this role. 

Hybrid: Employees who are working in Hybrid roles will work regularly both onsite and offsite.  Ratio of time working onsite will be determined in partnership with your leader.

Apply Now and Learn More:

Collins Aerospace, a RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Ae