ETE Senior Office Specialist

Overview

This position will work with the Center for Empowering Teaching Excellence (ETE) team under the supervision of the Executive Director. ETE focuses on cultivating the culture of teaching excellence across the USU-system. This position will perform a range of administrative support and/or clerical duties, remotely with some in-person requirements for ETE events, typically 10-15 per week hours. This position is telework eligible within the state of Utah.

Responsibilities

• Perform office duties including answering phones, directing calls to appropriate parties, data entry, filing, appointment scheduling, and other general duties as assigned.
• Provide administrative support including scheduling appointments, coordinating meetings/conferences, and maintaining/ordering office supplies-Sort, screen, and distribute incoming and outgoing mail.
• Submit travel expenses and reimbursements.
• Submit receipts for P-card purchases and expenses in timely manner.
• Composes various standard documents, correspondence, and reports.
• Coordinates with the business manager.
• Support and assist ETE directors as requested with assistance in planning, organizing, and providing support for events and programs.
• Performs miscellaneous job-related duties as assigned.

Qualifications

Minimum Qualifications

• Past experience with scheduling

Knowledge, Skills, and Abilities

• Willingness to work as a team member in accomplishing common goals.
• Team player who excels at building trusting relationships with customers and co-workers.
• Exceptional listener and communicator who effectively conveys verbally and in writing.
• Strong organizational skills and attention to detail.
• Ability to effectively prioritize and juggle multiple projects.
• Ability to adapt to changing conditions or work assignments.
• Productive worker with solid work ethic who exerts effort in successfully completing tasks.
• Dependable, responsible contributor committed to excellence and success.
• Self-starter who takes initiative with minimal supervision.
• Willingness to learn new skills or techniques.

Required Documents

Along with the online application, please attach:

 

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"

 

**Document size may not exceed 10 MB.**

Advertised Salary

$21.00 per Hour

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

The Center for Empowering Teaching Excellence (ETE)

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

 

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, educ