2024-25 Operations Coordinator

Company Description

Location: KIPP Antioch College Prep Elementary (South Nashville)

KIPP Nashville Public Schools is a network of high-performing, free, open enrollment K-12 schools that has been committed to positively affecting student outcomes in Nashville since 2005. KIPP Nashville is part of the acclaimed KIPP Network, which educates 100,000+ students nationwide and supports students from Pre-Kindergarten through college, career and beyond. Through the KIPP Forward program, our team helps students identify their career of highest aspiration and develop the skills and confidence to chase their dreams. KIPP Nashville currently operates 3 elementary schools, 3 middle schools, and 2 high schools and we are excited to open our doors to more schools in 2024 and 2025 in response to strong community demand.

The mission of KIPP Nashville is together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence they need to pursue the paths they choose - college, career and beyond - so they can lead fulfilling lives and build a more just world. Our core values are GROWTH, TEAM, and SHINE. If you share in this belief and values, if you have a proven willingness to do what it takes for students to be their best, if you thrive in an environment that is both collaborative and entrepreneurial, then you are already a KIPPster.

Job Description

Position Overview:

The Operations Coordinator partners directly with staff, students, and families of KIPP Nashville and is responsible for maintaining operational excellence at the school. The Operations Coordinator is a key member of the school’s Operations Team. The Operations Coordinator manages 1 Office Manager and reports to the Director of Operations at their school site. This specific Operations Coordinator will heavily support Family Engagement efforts as listed below.

Responsibilities of the Operations Coordinator include, but are not limited to:

School-Wide Operational Systems, Events, & Communication

• Lead family engagement initiatives including Parent Involvement Committee, family events, and family newsletters 
• Coordinate with operation team members, staff, and grade level chairs on the planning and logistics of grade-level and school-wide field trips
• Coordinate and support at school-wide events, including some events outside of school hours.
• Coordinate student uniform system, inventory, and purchasing
• Coordinate student and staff supply inventory, purchasing, and distribution 
• Create a warm, welcoming environment for all students, family, staff, and visitors.
• Utilize project planning templates (docs, excel, canva, other tools) to backwards plan school events based on a given vision
• Facilitate seamless communication with families via social media, flyers, call-outs, etc.
• Facilitate seamless communication with all school level stakeholders to support in execution of school events to include: communication with school staff, facilitating planning meetings, ongoing email and direct communication as needed
• Engaging staff in proactive and reactive feedback on the execution of Family Engagement Events

Attendance Strategy and Management 

• Ensure attendance systems and procedures are effective and efficient 
• Ensure compliance with all attendance policies and procedures
• Create and execute attendance plan to ensure student attendance goals are met 
• Plan and execute attendance team meetings and attendance review board meetings 

Student Information & Data Management

• Manage the accurate and timely delivery of quarterly report cards, weekly progress reports, and attendance letters.  
• Maintain the accuracy of our multiple student information systems (SIS) in a variety of areas such as enrollment, scheduling, grades, and transcripts.
• Manage a variety of attendance initiatives including school-wide incentives, attendance plans, truancy, and parent meetings.

Technology and Assessment

• Inventory, manage, and maintain all student, staff, and classroom technology to ensure students and staff have what they need
• Help plan and coordinate all aspects of student testing including but not limited to Interim Assessments, MAP, and State Testing

Student Recruitment and Enrollment

• Work alongside the Director of Operations on student recruitment
• Manage application process and ensure smoothly enrollment for all new families  
• Collaborate with the Director of Operations, enrollment team, faculty, and staff