Assistant Facilities Manager

ABM is urgently seeking a highly skilled and dedicated Assistant Facilities Manager to oversee the overall operation of facility management services across multiple locations, including critical infrastructure at a client's site in Los Angeles, CA. This role is crucial for ensuring the safety and well-being of employees, safeguarding company assets, and maintaining strong client relationships to enhance future business.

The ideal candidate is a proactive problem-solver with strong business acumen and technical expertise, capable of implementing strategies, evaluating processes, and enhancing infrastructure to meet dynamic customer needs. They will manage complex systems, overseeing their design, development, and integration throughout the project lifecycle, particularly for gate systems, to deliver mission-critical solutions that improve accessibility, optimization, and security.

Key Responsibilities

Facilities & Operations Management:

• Lead and assist in managing the day-to-day operations of critical infrastructure facilities, ensuring optimal performance, reliability, and high-quality work without impact to internal/external customers.
• Oversee a team including Facility Coordinators, Chief Engineers, Workplace Experience Coordinators, technicians, handypersons, and vendors.
• Act as the single point-of-contact for all facility-related issues, managing customer relationships, schedules, new business, projects, budgets, expansion, and staffing.
• Supervise and escalate ABM’s response to after-hours emergencies at assigned facilities.
• Conduct regular inspections and audits of facility systems and operations to ensure compliance with regulatory requirements.

Maintenance & Technical Oversight:

• Support the design and implementation of maintenance strategies to ensure the safety and efficiency of facility systems.
• Develop, plan, and implement annual shutdown programs for preventive maintenance activities.
• Monitor facility systems (HVAC, electrical, mechanical, BAS, BMS, Fire Protection Systems) to identify potential issues, implement corrective actions, and resolve complex problems while minimizing risk and business impact.
• Manage oversight from preventive maintenance inspections and provide guidance on addressing issues.
• Maintain technical knowledge of critical electrical and mechanical systems with the ability to prioritize, assign, track, and trend equipment history.
• Oversee the development and accuracy of site-level operating procedures and other documentation.

Financial & Vendor Management:

• Develop and manage budgets for facility operations and maintenance, including planning, forecasting, recommending, and estimating facility repairs and improvements.
• Coordinate with, identify, vet, and approve all sub-contractors and vendors to schedule and oversee maintenance and repair work, ensuring compliance with SLAs and quality standards.
• Manage purchasing, utilizing, and managing subcontracts and vendors.

Compliance & Safety:

• Ensure all work performed within mission-critical space adheres to high-quality standards.
• Comply with policy and audit standards for safe storage, usage, and disposal of hazardous materials.
• Ensure all facility documentation, including maintenance logs and safety records, are accurately maintained.
• Ensure projects are completed to client satisfaction, successfully managing budgets/financials, schedules, key performance indicators, and contractual requirements.

Training & Development:

• Provide hands-on instruction, training, and support to expand the capabilities of operations staff in basic maintenance, safety, and troubleshooting procedures, including proper tool use and care.
• Instill a high level of professionalism and direct the performance of contracted maintenance.
• Ensure ABM training expectations are met and audit the process monthly.

Continuous Improvement & Documentation:

• Participate in the development and implementation of sustainability initiatives to improve energy efficiency and reduce operational costs.
• Audit all CMMS databases for accuracy and completeness, produce reports as required, and control system access and user credentials.
• Collaborate with other departments to support facility-related projects and initiatives.
• Commitment to continuous improvement and staying current with industry trends and best practices.

Qualifications

Education & Experience:

• Bachelor’s Degree (B.A. or B.S.) from an accredited college or university in a relev