Proposal Project Manager

Overview

*Candidate must sit in Austin*

The Opportunity:

The Proposal Project Manager plays a critical role in supporting the full lifecycle of state and local government proposals. This position ensures compliance with solicitation requirements, organizes proposal development activities, and supports cross-functional teams to produce high-quality, compliant, and compelling submissions. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and is skilled at balancing multiple deadlines while maintaining a high standard of accuracy.

Responsibilities

Proposal Management and Development Support

• Oversee the entire proposal development process from initial opportunity tracking through final submission ensuring every deliverable is compliant, compelling and on time.
• Review RFPs, RFIs, RFQs, and other solicitations to extract key requirements, deadlines, and compliance criteria.
• Maintain proposal schedules, compliance matrices, and action item trackers to ensure deliverables are completed on time.
• Monitor industry best practices in proposal management to continuously improve processes and tools

 

Content & Document Management

• Coordinate and compile proposal sections, ensuring consistency of formatting, style, and compliance.
• Develop and maintain proposal templates and baseline technical and management content
• Support writers and subject matter experts (SMEs) by organizing content, past performance references, and corporate boilerplate material.
• Manage version control of documents and ensure timely circulation of updates to team members.
• Update and manage the proposal knowledge base, past performance library, and standard company qualifications

Collaboration & Communication

• Serve as a central point of contact for internal teams across subject matter experts, pricing, legal, and leadership teams.
• Schedule and facilitate proposal meetings, color team reviews, and status updates.
• Track questions and clarifications for submission to contracting officers.

Quality Assurance & Compliance

• Conduct compliance checks against solicitation requirements prior to submission.
• Proofread and edit proposal content for clarity, grammar, and adherence to requirements.
• Coordinate production and submission of electronic or hard-copy deliverables, ensuring accuracy and timeliness.
• Anticipates challenges and proactively addresses them

Qualifications

• Bachelor’s degree in Business Administration, Communications, Political Science, or related field (or equivalent     work experience).•  5+ years of experience in state and local government proposal coordination, business development, or              contracts administration (preferred).•  Strong organizational and project management skills with ability to manage multiple, complex  priorities under tight deadlines.• Excellent written and verbal communication skills with keen attention to detail.• Proficiency with Microsoft Office Suite, Microsoft TeamsAdobe Acrobat, Salesforce, and proposal management tools (e.g., SharePoint, Loopio, or similar).• Experience with Shipley or other proposal management methodologies• Familiarity with CRM systems and pipeline tracking tools• APMP Foundation or higher-level certification

BusPatrol Value Proposition

BusPatrol Value Proposition

At BusPatrol, safety isn’t just a priority — it’s our mission. As the nation’s most trusted school bus stop-arm technology solution, we serve over 350 school districts, protecting nearly 2 million students across 30,000 buses. Every day, millions of children rely on school buses to get to and from school safely, yet reckless drivers continue to put them at risk.

As a technology company with a unique focus on public safety, we use cutting-edge AI, machine learning, and telematics to improve school bus safety. Our all-in-one safety program equips school bus fleets with AI-powered cameras, cloud-based data management, and an integrated software platform to capture and process stop-arm violations. Our safety programs foster accountability and reduce dangerous driving behavior in communities across the country.

By partnering with school districts, municipalities, and law enforcement, we make safety solutions more accessible and effective, ensuring that every child’s journey to and from school is as safe as possible.

What We Offer

When you join BusPatrol, you are not just taking a job. You are joining a mission-driven team dedicated to making a real impact. We offer:

✔ Competitive salary and benefits package

✔ Unlimited PTO