Sr. Accounting Assistant

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Sr. Accounting Assistant

The University of Miami/UHealth department of Facilities has an exciting opportunity for a Full Time Sr. Accounting Assistant to work at the UHealth Medical Campus.

Core Summary

The Sr. Accounting Assistant (H) applies accounting principles and procedures to analyze financial information and prepares accurate reports and statements to ensure appropriate accounting control procedures in the assigned division(s). Furthermore, the Sr. Accounting Assistant (H) acts as mentor to junior staff members to develop talent and ensure compliance with applicable regulations.

Core Responsibilities

• Manages the creation of accounts, account attributes, account changes, and all other related account issues.

• Works with other departments to ensure that all deficit accounts are addressed and cleared.

• Assists the departments with questions or problems regarding applicable systems.

• Handles routine transactions, such as disbursements, voucher remittances, and preparation of standard ledger entries.

• Verifies accounting entries for financial processing and reconciles report discrepancies and problems.

• Provides backup support for other accounting functions.

• Audits reports for conformity with internal policy and makes appropriate corrections.

• Performs data entry into a tracking or reporting system utilizing spreadsheet, database, or software applications. Supports the completion of filing requirements mandated by outside governmental agencies. Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions

The Sr. Accounting Assistant (H) applies accounting principles and procedures to analyze financial information and prepares accurate reports and statements to ensure appropriate accounting control procedures in the assigned division(s). Furthermore, the Sr. Accounting Assistant (H) provides accounting, budgeting, financial reporting, and accounts payable support to all departments within the UHealth Facilities Operations and Planning division.

• Monitors, reconciles, and assists with fiscal administration for the department, including but not limited to budgets, funding, contracts and purchasing.

• Responsible for processing departmental invoices for payment.

• Responsible for obtaining approvals from Facilities Managers on all invoices prior to sending to Accounts Payable.

• Ensuring that all purchase orders are valid and accurate with sufficient funds prior to sending invoices to Accounts Payable.

• Work closely with outside vendors, contractors, and suppliers to ensure the department is current with all invoices/bills.

• Create requests for purchase orders, change orders, and close out unnecessary open purchase orders as needed, through the University’s ERP system (“Workday”).

• Responsible performing the charge-outs/cost recoveries.

• Prepare, examine, and analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards and identify trends and explanations for material variances.

• Develop, maintain, and analyze budgets; preparing periodic reports that compare budgeted costs to actual costs.

• Identify process improvement opportunities and assist with implementation efforts for departmental projects and initiatives.

• Interact with auditors in support of the audit process; provide documentation needed to auditors and answer follow up questions.

• Perform other duties as assigned to support the department and the organization’s financial objectives.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications

• High School diploma or equivalent is required. Bachelor’s degree in accounting, finance, or a related field is preferred.