Manager, Programs

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The Rosenstiel School of Marine and Atmospheric Science Undergraduate Studies Department at the University of Miami has an exciting opportunity for a full-time Manager, Programs to work on the Coral Gables campus.

Specific duties and responsibilities include:

FACULTY (Mentors)

• Design and create engaging learning activities and compelling training content that enhances faculty mentor needs

• Creates supporting material/media (audio/video/etc.)

• Facilitate training sessions and workshops for faculty advisors

• Provide Pop-Up and Drop-In session on specific topic and/or for individuals

• Serve as a primary contact and support for faculty mentors throughout their mentoring role

• Remain knowledgeable on academic and non-academic areas, procedures, policies within the different schools as well as UM

• Conduct a thorough assessment to identify learning gaps and training needs within the Rosenstiel faculty

• Educate and assist new faculty hires with UM software, systems, procedures, and policies. Ensuring understanding and bridging the gap between graduate and undergraduate practices.

PROGRAM

• Develop and Present workshops for student cohort benchmarks regularly each semester

• Providing training events for research and career development (i.e. Poster Symposium, Hollings, 411/412, etc.)

• Manage program campaigns and communications for our students, Directors, and faculty mentors.

• Oversee creating career building experiences for Rosenstiel Undergraduates

• Serve as liaison between academic programs and Toppel career center

• Participate and play an active role in school events and programs

• Collaborate with Office Manager on Orientation efforts

• Implement and oversee exit interview process with our graduating senior. Collecting data to reinforce a stronger program and better understanding of students’ goals beyond the U.

• Create, employ, and document survey results of student transferring out of Rosenstiel.

• Maintain and manage the Academic Standing process flagging system, providing guidance to mentor, director, and students.

• Facilitate student outreach, volunteer, and internship opportunities within and outside Rosenstiel community; revitalize and formalize USOAR program

• Create, maintain, and regularly update alumni database across programs and track student post-grad experiences 

• Coordinate program-wide meetings, take minutes, and communicate updates to curriculum and/or changes in UG policies with faculty, staff, and students as needed

• Maintain database of all documents, communication, and information used for faculty and students for program campaigns and support.

ADMINISTRATIVE

• Support the Assistant Dean in collaborating with campus partners such as the Center for Academic Navigation and Success, Canes Central, RTUM, and Transitional Advising.

• Provide and create reports for Assistant Dean and Directors to support departmental and program needs

• Assist Directors with SACS accreditation data collection and processing

• Maintain the DPR to reflect yearly updates to the curriculum

• Maintain the information within our program student academic websites. Working closely with Directors to ensure accuracy and Office Manager for updates.

• Participate in ongoing training and professional development programs

• Meet with prospective families and students during the academic and summer months

• Perform other duties as assigned related to the daily operations of the program

• May be responsible for assigning, monitoring, and reviewing progress and accuracy of work; leading efforts and providing technical guidance on more complex issues.

• Oversee implementation and administration of policies and procedures for program.

• Assure quality control and make recommendations for improvement of work methods and technology to increa