Admin Support

*** MUST RESIDE IN ALBUQUERQUE, NM/ NO LODGING PROVIDED***

JOB PURPOSE:

Administrative Support is responsible for tracking all aspects of shelter reporting. This position ensures the most efficient administrative procedures for the shelter and works with clients and shelter staff daily. The administrative assistant will assist in managing all administrative support related to the shelter operations.   

ESSENTIAL JOB RESPONSIBILITIES:

• Manages daily assignments and ensures deadlines are met and work is completed correctly.
• Prepares/modifies documents including correspondence, reports, drafts, memos, and emails.
• Ensures maintenance of office equipment, including computers, copy machines, and other equipment as necessary.
• Maintains office supplies by checking inventory and ordering items regularly.
• Respond to INFO emails and requests for information.
• Welcomes all visitors, and clients; answers all incoming calls to ensure professional handling and directing.
• Provide presentation support, Excel Spreadsheets, or other presentations.
• Manage credit card and related expenditures, prepare, code, and submit bills, invoices, receipts, and expense reports.
• Submit office-related receipts including but not limited to supplies, mail, etc.
• Organization files and records, manage files and makes copies, and ensures documents are filed and maintained on SharePoint.
• Organize and maintain documents in a paper or electronic filing system.
• Other duties assigned.

Demonstrate Exceptional customer service, in Everything you do, by placing the child, family, Veteran or client first to support our mission to "Empower people to build better lives for themselves, their families, and their communities."

ESSENTIAL QUALIFICATIONS: 

EDUCATION: High School Diploma or GED required; bachelor’s degree in human services or related field preferred.

EXPERIENCE: 2+ years working with low-income /at-risk/homeless individuals or vulnerable populations, strongly preferred especially experience moving unsheltered people into housing.

ATTENDANCE: Must maintain regular and acceptable attendance at such level as is determined in the employer’s sole discretion.  Flexibility in hours required as needed for shelter purposes.

LICENSES: Driver’s License with clear record.

VEHICLE: Must have daily use of a vehicle without prior notice.

OTHER: Must be available and willing to travel to various locations and with such frequency as the business need dictates. Must not pose a direct threat or significant risk of substantial harm to the safety or health of himself/herself or others.