2025-0177 SMIROnLine Software Development Support (NS) - TUE 17 Jun

Deadline Date: Tuesday 17 June 2025

Requirement: SMIROnLine Software Development Support

Location: Offsite, with regular online meetings over Microsoft Teams and occasional in-person  attendance at NATO facilities in Brussels and Mons, Belgium

Note: Please refer to your Subcontract Agreement, article 6.4.1.a, which states “Off-Site Discount: 5% (this discount is applicable to all requirements, and applies when the assigned personnel are permitted to work Off-Site, such as at- home)". Please be sure to price this discount in your overall price proposal when submitting bids against off-site RFQs

Period of Performance: 2025 BASE: As soon as possible but not later than 21 July 2025 until 31 December 2025 with the possibility to exercise following options:

• 2026 Options: 01 January 2026 until 31 December 2026

• 2027 Options: 01 January 2027 until 31 December 2027

• 2028 Options: 01 January 2027 until 31 December 2028

Required Security Clearance: NATO SECRET

1 INTRODUCTION

The NATO Communications and Information Agency (NCIA) located in Brussels, Belgium, is currently involved in the development of new capabilities for NATO as well as in the support of existing capabilities. In light of these, the NATO Integrated Mobile Services Centre Business Area is looking for software development support. The Contractor shall provide a team of 2 individuals consisting of an experienced senior and a junior software developer, with testing experience to provide the services described in this Statement of Work.

Spectrum Management Information Repository On-Line (SMIROnLine) is a web application primarily hosted on secure and unsecure networks and standalone devices. The tool is used by the nations, NATO Allied Command Operations (ACO), NATO Joint Commands and NATO Headquarters Digital Staff (NDS) to record and maintain spectrum management information, such as frequency allotments and assignments, together with geographical and technical data referenced to these assignments. Some nations install SMIROnLine on national servers and/or on single laptops as a standalone application for use as a national spectrum management tool.

The Contractor’s Personnel will provide services by reinforcing the existing software development team, and their development and testing efforts will be carried out on SMIROnLine version 2 (SOL2) and its companion applications. The scope of work will encompass developing and testing new features to enhance its functionality, and resolving software bugs reported by the user community.

2 OBJECTIVES

The main objective of this statement of work is to scope the activities the Contractor’s Personnel will carry out on the development, testing and maintenance of SOL2 software modules, plug-ins and companion applications.

3 SCOPE OF WORK

3.1 Under the direction/guidance of NCIA or delegated staff, the Contractor’s Personnel will develop, test and update SOL2 software functionality, integrated and in coordination with the existing Scrum team that encompasses other software developers and eventual participating Nations’ representatives. This work will include the following activities:

• Develop/update C#, JavaScript, .Net, Bootstrap and JQuery software modules;

• Develop/conduct unit and automated testing of software components;

• Attend virtual and in-person meetings.

3.2 The Contractor’s Personnel will be reinforcing the existing team and will work using an Agile and iterative software development approach during multiple sprints.

3.3 The Contractor’s Personnel will be coordinated by the Scrum Master and shall participate in periodic status update meetings, sprint planning, sprint review and other meetings via electronic means using Microsoft Teams. On rare occasions, there may be a requirement to attend in-person meetings at NATO offices in Brussels, Brain-L’Alleud and Mons, Belgium, as requested by the Project Manager.

3.4 Each sprint is planned for a duration of 4 weeks. The content and scope of each sprint, i.e. the deliverables, will be agreed during the sprint-planning meeting, in coordination with the NCIA, the ACO representative and the contractor. Upon completion and validation of each sprint, the completed sprint can be submitted for payment. More detail on the sprints is provided in section 4.

4 COORDINATION AND REPORTING

Due to the agile approach of this project, there is a need to define a set of specific arrangements between the NCIA and the contractor that specifically defines the deliverables to be provided for each sprint as well as their associated acceptance criteria. This includes sprint planning, execution and review processes, which are detailed below:

4.1 Sprint Pl