English-Spanish Bilingual Executive / Personal Assistant

This is a remote position.

Responsibilities:

• Manage complex scheduling for a high-level executive
  
• Coordinate and manage Zoom calls (invitations, starting, recording)
  
• Attend bi-monthly client coaching sessions (90 minutes each)
  
• Take notes and ensure follow-up on action items from client meetings
  
• Maintain accountability for tasks mentioned during client interactions
  
• Handle personal assistant duties (e.g., scheduling appointments)
  
• Manage both professional and personal tasks for the executive
  
• Oversee 14 clients and their associated tasks
  
• Ensure timely follow-up on commitments made during client interactions
  

Requirements:

• Proven experience as an Executive Assistant or Personal Assistant
  
• Excellent organizational and time management skills
  
• Strong proficiency with Zoom and other video conferencing platforms
  
• Ability to work independently with minimal supervision
  
• Exceptional attention to detail and follow-through
  
• Strong written and verbal communication skills
  
• Ability to handle confidential information with discretion
  
• Proficiency in relevant software and AI transcription tools
  
• Must be able to handle a Type A personality client
  
• Can start on the 8th of January, 2025

Schedule:

• Monday to Friday, 9am to 6pm Eastern with an hour unpaid break