Executive Assistant - IT Organization

Thank you for your interest in working for our Company. Recruiting the right talent is crucial to our goals. On April 1, 2024, 3M Healthcare underwent a corporate spin-off leading to the creation of a new company named Solventum. We are still in the process of updating our Careers Page and applicant documents, which currently have 3M branding. Please bear with us. In the interim, our Privacy Policy here: https://www.solventum.com/en-us/home/legal/website-privacy-statement/applicant-privacy/ continues to apply to any personal information you submit, and the 3M-branded positions listed on our Careers Page are for Solventum positions. As it was with 3M, at Solventum all qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Description:

Executive Assistant - IT

3M Health Care is now Solventum

At Solventum, we enable better, smarter, safer healthcare to improve lives. As a new company with a long legacy of creating breakthrough solutions for our customers’ toughest challenges, we pioneer game-changing innovations at the intersection of health, material and data science that change patients' lives for the better while enabling healthcare professionals to perform at their best. Because people, and their wellbeing, are at the heart of every scientific advancement we pursue.

We partner closely with the brightest minds in healthcare to ensure that every solution we create melds the latest technology with compassion and empathy. Because at Solventum, we never stop solving for you.

The Impact You’ll Make in this Role
As an Executive Assistant, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and diverse people around the world. Here, you will make an impact by:

• Providing administrative support for 2 SVP’s within the IT Organization
• Proactively anticipate work needs of the leadership team supported
• Scheduling and supporting on- and off-site meetings, video conferences and teleconferences and making necessary arrangements to set-up meeting space
• Creating and/or compiling meeting materials including agendas, pre-read material, presentations, surveys, and meeting summaries. Briefing on items for consideration
• Support organization employee engagement activities
• Interpreting and administering corporate policies and procedures
• Performing administrative duties such as coordinating travel, managing calendars, reviewing and routing incoming correspondence, database management, tracking and monitoring budgets, and preparing reports 
• Suggests and implements improvements to office and department procedures, methods, and quality goals
• Experience handling confidential, sensitive business information and supporting executive level professionals
• Other Duties as assigned by leader

Your Skills and Expertise 
To set you up for success in this role from day one, Solventum requires (at a minimum) the following qualifications:

• Bachelor’s Degree or higher AND two (2) years of combined experience in an administrative assistant function secretarial, and/or clerical role in a private, public, government or military environment

OR

• High School Diploma/GED AND six (6) years of combined experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government or military environment

Additional qualifications that could help you succeed even further in this role include:

• Demonstrated ability to balance multiple priorities
• Excellent organizational skills and strong interpersonal skills with the ability to interact professionally with all levels of the organization
• Expertise equivalent to that which would be obtained through administrative certifications such as the Certified Administrative Professional (CAP)  
• Advanced proficiency in MS Office including Word, Excel, and PowerPoint
• Experience with financial and employee data systems such as SAP, Workday, Concur expense reporting, etc. 

Work location: Hybrid - St. Paul, MN

Travel: May include up to 20% domestic/international (depending on work location)

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Supporting Your Well-being 

Solventum offers many programs to help you live your best life – both physically and financially. To ensure competitive pay and benefits, Solventum regul