Project Manager (Communications)

Job Title: Project Manager

Location: Ft. Worth, TX

Job Type: Part-Time, Hourly

Department: Communications

Reports To: Creative Director

Date: 12/10/2024 Last Revision

Standard of Christian Commitment

The candidate must be a professing Christ follower who possesses a strong commitment to the mission and core values of Southwestern Seminary and Texas Baptist College, possess a clear understanding of Southern Baptist heritage and culture, and agrees to serve in accordance with and not contrary to the current edition of the Baptist Faith and Message.

Southwestern Seminary, an entity of the Southern Baptist Convention, is a confessional institution. While the Seminary serves the larger evangelical Christian community, employees must embrace the values and standards the Seminary represents as it fulfills its mission of shaping Christian leaders within our denominational context.

Since duties of this position require the employee to represent the Seminary to prospective and current students, candidates must abide by the Seminary bylaws, the Employee Handbook, and the current edition of the Baptist Faith and Message as a condition of employment.

Job Description

Job Summary

The Project Manager facilitates the flow of projects within the Office of Communications by efficiently keeping track of all design projects requested by seminary schools and departments, including evaluating requests, working with Communications staff in execution of approved projects, and working with outside vendors in completion of projects.

Essential Job Functions / Responsibilities

• Manage projects through their lifespan, ensuring clients and the Communications team meet deadlines. Currently, the work includes periodicals, books, social content, print ads, website content, email, and other communications-related work.

• Work directly with client and Communications team to understand project requests, gather requirements, define objectives, deliverables and delivery dates, plan resources and develop a clear and actionable project plan.

• Take ownership of the assigned accounts with the internal team and ensure that all team members are clear on roles and responsibilities on each project and held accountable for deliverables.

• Write clear and detailed project briefs for designers/writers/creative production resources and answer any internal and external questions.

• Efficiently and effectively manage roadblocks and communicate effectively in difficult and time-sensitive situations.

• Facilitate meetings as needed and ensure the Communications team receives clear direction for next steps.

• Prepare the annual Printing and Promotions budget from request submissions from institution wide departments, including researching vendors, gathering estimates for projects, and creating a spreadsheet and reports based on these numbers.

• Deliver multiple, often concurrent projects: error free, on time or early, on or under budget, all while meeting or exceeding creative objectives and expectations.

• Work with vendors to secure bids and oversee print production to ensure the final product meets the standards and deadlines of clients and Communications.

• Facilitate cost center accounting for each project, working with purchasing group and internal approval process for each project.

• Work with Campus Technology, the Warehouse, Facilities, and outside vendors to provide support for Communications team members to ensure the proper tools are available and in good repair to complete tasks.

• Perform other related duties as assigned and specific to area of responsibility.

Specific Skills and Qualifications

• Bachelor’s degree in graphic design, communications or a related field is preferred.

• At least