Executive Assistant II

Fantastic challenges. Amazing opportunities.

 

GKN Aerospace is reimagining air travel: going further, faster and greener! Fuelled by great people whose expertise and creativity sets the standards in our industry, we’re inspired by the opportunities to innovate and break boundaries. We’re proud to play a part in protecting the world’s democracies. And we’re committed to putting sustainability at the centre of everything we do, opening up and protecting our planet. With over 15,000 employees across 41 manufacturing sites in 12 countries we serve over 90% of the world’s aircraft and engine manufacturers. There are no limits to where you can take your career.

Job Summary

The Executive Administrative Assistant support the site leadership with a broad range of administrative, technical and clerical support. This position also serve as an integral part of the management team for the site.

Job Responsibilities

• Accurately and confidentially handle the correspondence, reports, materials and non-routine information. Schedule, organize and coordinate the complex and critical activities for the Site Director and members of their staff including business meetings, travel arrangements, appointments and conferences.
• Organize and complete a variety of nonrecurring and ongoing projects assigned including but not limited to: special reports, spreadsheets, presentations, strategic plans, and data analysis. 
• Act as a liaison with other departments and outside agencies, including high-level staff such as VP/GM and Site Leadership, Presidents, Senior Vice Presidents and Chiefs.
• Support multiple and concurrent activities, providing administrative guidance and support to a variety of activities and projects.  Work independently or in a team.
• Maintain in-depth working knowledge of the organization, disciplines supported, organizational systems, budget and planning methodologies, training methods, business practices, policies, procedures and activities.
• Evaluate administrative systems, detecting and resolving problems to assure compliance to site policy, customer requirements and regulatory agency guidelines.
• Effectively and promptly communicate with internal and external customers relative to the site’s policies and practices, answer applicable questions and alert site leadership relative to issues affecting the site and company as a whole.
• Establish and maintain personal & business filing system. 
• Plan and administer all events for the Cromwell site such as holiday parties, United Way drives, and any other event associated with the site. 
• Counsel and mentor junior administrative personnel. 
• Pursue personal development of skills and knowledge necessary for effective performance. 
• Performs other duties, tasks and responsibilities as assigned. 

Job Qualifications

• Bachelor’s degree, and/or secondary education/certificate in a related field or 5 years in an executive level support position, in lieu of degree.  
• U.S. Person per ITAR regulations to comply with export compliance and site SSA requirements

 

Preferred Qualification:

•  Excellent written, verbal and collaboration skills
• Able to interface well with all departments of the company and to represent the company and Site Director in a highly professional manner.  
• Customer service driven, able to understand and support business goals and objectives.  
• Must maintain the highest level of confidentiality, handling company private, sensitive and personal information in a professional and discrete manner.  
• Experienced in handling a wide range of administrative and executive support related tasks 
• Ability to work independently with minimal supervision, coordinating projects, setting priorities, and meeting deadlines 

We’ll offer you fantastic challenges and amazing opportunities. This is your chance to be part of an organisation that has proven itself to be at the cutting edge of our industry; and is committed to pushing the boundaries even further.  And with some of the best training on offer in the industry, who knows how far you can go?

 

A Great Place to work needs a Great Way of Working

 

Everyone is welcome to apply to GKN.  We believe that we can only achieve our ambitions through a coming together of diverse minds who enjoy collaborating in an inspirational environment. Through our commitment to diversity, inclusion and belonging and by living our five powerful principles we’ve created a culture where everyone feels welcome to contribute.  It’s a culture that won us ‘The Best Workplace Culture Award’.  By embracing and celebrating what makes us unique we encourage everyone to bring their full self to work.

We’re also committed to providing an accessible recruitm