College of Education Academic & Business Operations Specialist

Department: College of Education - Office of the Dean
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $22.84 - $34.70 per hour
FTE: 1.0

Review of Applications Begins

March 3, 2026; position open until filled

Special Instructions to Applicants

Complete applications must include a cover letter and resume that address how you meet the minimum and preferred qualifications.

We are interested in finding the best candidate for the position. We encourage you to apply, even if you don't think you meet every one of our preferred qualifications. Use your cover letter to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring.

Department Summary

The College of Education (COE) at the UO is a community of leading researchers and practitioners dedicated to transformational scholarship, integrated teaching, and collaborative practice designed to enhance individual lives and systems within a culture that values diversity and promotes respect and inclusion. The COE is home to 3 academic departments, 14 academic degree programs, 14 research and outreach units, the HEDCO Clinic, and the HEDCO Institute for Evidence-Based Educational Practice. Our goal at the COE is to set our graduates on career-long paths to purposeful, reflective, creative, and meaningful careers; addressing inequity and racial injustice is a thread that runs through our majors and programs while focusing on critical and effective pedagogies.

Position Summary

The College of Education Academic and Business Operations Specialist (ABOS) will provide leadership and support to all academic programs within the College of Education, including three academic departments: Counseling Psychology and Human Services (CPHS), Education Studies (EDST), and Special Education and Clinical Sciences (SPECS). This position will be the primary, day-to-day point of contact for students and faculty, responsible for independently communicating with individuals and groups at all levels of the university to research, interpret and disseminate information.

The ABOS will serve as an academic staff lead and will provide training and onboarding support for new Academic Program Coordinators (APCs), as well as assigning and reviewing work. This position also provides guidance to students, faculty, and other academic staff related to curriculum, application requirements, academic planning, and scheduling. This position will triage escalated concerns and follow them through to resolution. The ABOS will be independently responsible for developing and evaluating the APC's operational processes and procedures and for developing long and short-term operational goals for COE academic programs and support staff.

As an academic staff lead, other duties will include: technical consultation including serving as a communications link within the COE by interpreting rules, regulations, program policies, and procedures to both internal and external stakeholders as well as acting as a technical policy advisor in the college; operations review including reviewing program operations for compliance, identifying operational strengths and weaknesses, developing training programs, and leading staff and faculty in new systems and processes; and conducting programmatic trainings including developing and leading technical training on program policies and procedures and developing and updating procedure manuals.

This position will serve as the department liaison with the Division of Graduate Studies, Registrar’s Office, Office of Admissions, Human Resources, and Payroll. The ABOS will meet regularly with department heads, program directors, and other departmental faculty to discuss department/program academic and business operations, propose ideas, and implement solutions for improvement.

The ABOS is expected to complete tasks and projects independently and receives general supervision from the Director of Financial Operations, with additional direction from the Business Managers, Department Heads and program directors.

Minimum Requirements

• Two years of experience as an administrative specialist or executive support specialist, which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial, such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
• An equivalent combination of training and experience.

• One year of postsecondary education may be substituted f