Freelance Office Coordinator (Part-Time) - NBC Sports Bay Area & California

Company Description

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create and deliver content that reflects the current and ever-changing face of the world.

NBCUniversal Local is NBCUniversal’s local media division that delivers English and Spanish-speakers and bilingual audiences in 31 U.S. markets and Puerto Rico, the very best in local sports, news, weather, consumer and investigative reporting, and lifestyle entertainment across any platform and screen. NBCUniversal Local is comprised of three individual media groups including the NBC Owned Television Stations, the NBC Sports Regional Networks and the Telemundo Station Group. The division is also home to multicast networks NBCLX, COZI TV and TeleXitos, the regional cable news network NECN, as well as NBC Spot On, an advanced video advertising business designed for local/regional CTV and OTT advertisers and several in-house companies including production company LXTV, marketing and promotions company Skycastle, its out-of-home business NBC Everywhere, and the Arthouse, a graphics design group. With seven regional sports networks and 42 NBC and Telemundo stations serving 38 percent of U.S. homes, NBCUniversal Local is the only network-owned local media division that is home to the largest bilingual local newsrooms within the country’s top 10 TV markets. NBCUniversal Local’s stations and networks serve diverse audiences and communities across linear, streaming, OTT, digital web, mobile and audio, and cable platforms and work together to keep local audiences informed anytime and anywhere. For more information, visit NBCUniversal.com.

Job Description

PLEASE NOTE: This is a short-term position with an estimated duration of up to 12 months, unless otherwise amended or terminated as deliverables within this project are completed. 

As an Office Coordinator, you will report to the VP of Content and support the Content/Production managers (Live Events, Studio, Digital and Operations/Engineering) with various tasks, assists in office management, and helps host all internal and external guests in the newsroom.

Responsibilities:

• Manage and book hotel and travel arrangements for talent, analysts and staff
• Assist talent, analysts and staff with expense reports as needed
• Code Live Events and Studio invoices
• Build and submit payroll for talent, analysts, and PEP employees
• Manage daily and seasonal credentials for all sports teams
• Assist in the onboarding of new PEP employees/interns, including coordinating paperwork and working with Human Resources
• Manage work events and the booking/catering involved
• Help manage parking in the office garage and associated tags
• Update Live Events budget sheets with completed invoices and payroll sheets
• Create shipping labels and sends out packages as needed
• Hire crew under the Live Events department for various games and finds replacements when necessary
• Perform other duties as assigned
• Mostly work 11a-to-7p range Monday through Friday, but hours can vary throughout the year, including potential weekends necessary for special events (e.g. playoffs, Sundays in NFL season)

Qualifications

Basic Requirements:

• Bachelor’s degree preferred or equivalent work experience
• Minimum of one (1+) year of administrative office experience
• Proficient in Microsoft Office Suite

Desired Characteristics:

• Ability to work independently in a fast-paced, high-pressure environment and handle