ROLE

• Provide administrative support to the USAO with a variety of daily office and clerical tasks
• Serve as a primary or alternate point of contact for front office administrative operations
• Greet and assist visitors, contractors, vendors, and employees in a professional manner
• Answer, screen, and route incoming telephone calls, correspondence, and office inquiries
• Maintain visitor logs and coordinate visitor access procedures in accordance with office policy
• Monitor shared administrative mailboxes and route requests to appropriate personnel
• Deliver general administrative and clerical support to administrative staff and management officials

• Maintain conference room readiness and assist with meeting coordination and logistical support
• Support scheduling and coordination for conference rooms, training rooms, and shared spaces
• Track facility calendars, coordinate reservations, and support space preparation needs
• Prepare shared spaces for meetings, training events, and other operational activities

• Coordinate facility support, maintenance, and office operations activities for USAO workspaces
• Manage maintenance requests, vendor access, repair activities, and service calls as needed
• Work with building management, GSA, contractors, and internal personnel as needed
• Assist with office moves, furniture relocation, workstation setup, and space reconfiguration
• Support logistical activities associated with personnel moves and organizational changes
• Move, assemble, adjust, and arrange office furniture, equipment, supplies, and materials
• Inspect office spaces, conference rooms, storage rooms, and common areas during walkthroughs
• Identify operational issues requiring corrective action or maintenance support

• Conduct periodic inventories of furniture, equipment, supplies, and administrative property
• Help maintain accountability and operational readiness for office property and materials
• Identify excess furniture, equipment, and materials for transfer or disposal
• Support property accountability through inventory records and assigned equipment tracking
• Prepare items for disposal or transfer in accordance with established policies

• Serve as primary or alternate coordinator for Government-owned or leased fleet vehicles
• Assist with scheduling maintenance, tracking vehicle usage, and coordinating repairs
• Maintain vehicle records and support applicable GSA and agency vehicle requirements

• Assist with tracking, receipt, storage, distribution, and inventory of office supplies
• Receive and verify deliveries of supplies, furniture, equipment, and other materials
• Coordinate with procurement personnel, vendors, and supervisors regarding delivery issues
• Report discrepancies, damaged items, incomplete shipments, and related delivery concerns
• Maintain supply rooms, storage areas, and inventory locations in an organized manner
• Track inventory levels and identify supply requirements requiring replenishment
• Provide logistical support to procurement and supervisory staff regarding supply needs
• Coordinate movement of supplies, furniture, equipment, and materials throughout office areas