Graphics and Forms Project Coordinator

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Department of Revenue collects over $5 billion dollars from hundreds of thousands of taxpayers to support the School District of Philadelphia and City services; and provides over $100 million in tax relief to a quarter million households. The Department of Revenue is seeking a Graphics and Forms Project Coordinator to work in our Policy and Outreach unit.

Work-Life

Working hours are generally 37.5 hours per week in office.

Job Description

Position Summary

This position will work together with existing staff to support the Department’s reporting, graphic and forms development needs. The position will report to the Communications and Outreach Manager and will help improve departmental communications with taxpayers.

Essential Functions

Areas of Responsibility include, but may not be limited to:

• Form creation
• Coordinate, create, and maintain annual tax forms, assistance application forms, and any other documents needed for departmental operations.
• Implement and maintain a document management system.
• Maintain and update forms to ensure compliance with regulatory requirements.
• Graphic design:
• Create and improve print materials like flyers, guides, and reports
• Create and support graphics for social media posts
• Support the creation of infographic white papers (in collaboration with the Policy and Research Teams)
• Support change management communications for the Department’s major initiatives
• Support the Department’s email campaigns and physical print letters/mailings as required
• Support and collaborate on Department campaigns such as Business taxes, Homestead Exemption, and EITC and CTC, as necessary
• Project Management
• Manage projects from concept to completion, meeting deadlines and coordinating with subject matter experts and stakeholders.
• Guide the creation of letters, forms, and other print materials created throughout the department to ensure they meet the readability and accessibility goals of the department.

Competencies, Knowledge, Skills and Abilities

• Graphic design, UX/UI, and accessibility principles
• Strong organizational, communication, and planning skills
• Strong attention to detail, editing, proofreading, layout and design skills
• Knowledge of current trends in digital media/social media
• Ability to manage multiple projects and responsibilities
• Professional printing/publishing knowledge preferred
• Skill in using communication and graphic design software and tools
• Ability to be self-motivated
• Ability to be creative and have ingenuity when solving problems
• This role may require some nights and weekends to support events

Qualifications

• Bachelor’s Degree with experience in Marketing, Communications, Graphic Design, Media Studies, or related field
• At least two to four years of full-time professional experience (2-4 years of experience)

Along with a resume and cover letter, candidates should submit 3 samples in pdf format.

Additional Information

TO APPLY: Interested candidates must submit a cover letter, resume and 3 samples in pdf format.

Salary Range: $55,000 - $65,000

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