Regional Office Coordinator - Houston

 

Together, we own our company, our future, and our shared success.

 

As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.  

 

Company : Black & Veatch Corporation  

Req Id : 104406 

Opportunity Type : Staff 

Relocation eligible : No 

Full time/Part time : Full-Time  

Project Only Hire : No 

Visa Sponsorship Available: No 

Key Responsibilities

Roles may vary significantly from office to office, but representative duties include:

• Provides input regarding day-to-day office operations
• Handles office activities, such as word processing, filing, mail, or receptionist; although typically refers hire/fire decisions to office or regional manager
• Takes care of day-to-day office equipment maintenance; coordinates repair
• Maintains regional and management calendars (office conference room key contact)
• Acts as liaison for IT and ESH and S activities
• Conducts new employee orientation
• Coordinates Human Resource-related activities
• Assists with project correspondence and proposals
• Orders office supplies
• Answers phones
• Handles incoming and outgoing mail
• Completes filing activities
• Coordinates payment of invoices
• Coordinates timesheet activities
• Reviews expense reports
• Composes routine or complex documents
• Acts in capacity of a "lead person" 
• Does not have management responsibility for the people to whom they provide work direction 

Management Responsibilities

Acts in capacity of a "lead person." Does not have management responsibility for the people to whom they provide work direction.

Preferred Qualifications

• 7+ years relevant experience preferred 
• High School Diploma or equivalent preferred  

Preferred Skills:

• Intermediate MS Word skills
• Intermediate MS Office Excel and PowerPoint skills
• Intermediate MS Outlook skills
• Spelling and grammar skills
• Concentration and cognitive skills
• Initiative
• Interpersonal skills
• Attention to detail and reading comprehension
• Communication skills, including verbal and written skills
• Ethics and values
• Integrity and trust
• Ability to make decisions
• Ability to prioritize
• Problem-solving ability
• Expense Reporting Systems (Creating)
• Expense Reporting Policies and Procedures (Reviewing and approving)
• Time Reporting Policies and Procedures
• Time Reporting Systems
• PeopleSoft and Blueprint Basic Users
• Human Resource Information System (PeopleSoft and Blueprint--Advanced and Reporting)
• Travel Systems
• Telephony and Web conferencing
• Financial Information Systems
• Regional Administrative Policies and Procedures
• Electronic Repository Systems 

Minimum Qualifications

Intermediate spreadsheet skills and intermediate word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Certifications

Work Environment/Physical Demands

Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.

Competencies

Customer focus

Salary Plan

ADO: Administrative Services

Job Grade

006

Black & Veatch endeavors to make www.bv.com/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Departm