Senior Specialist Accounting

NECESSARY MATERIALS FOR APPLICATION:  

-Letter of Introduction   

-Resume  (Full Work History) 

-Letters of Recommendation- Two (2) current, professional letters (one must be from a current or former direct supervisor and dated within the last 3 years)

 

Please note: All required documents must be submitted at the time of application. Incomplete applications will not be accepted or reviewed.

 

Senior Specialist, Accounting

Job Description

Reports To: Accounting Manager/Finance & Budget Manager (or designee)

FLSA Status: Non-Exempt

School Classification: Classified

Pay Schedule: Range 4 ($33.51 - 38.85)

Work Schedule: 12 months

Location: Onsite and Remote Office  

Position Summary:  Under general direction performs independent, advanced analytical, complex tasks to assist in the smooth and efficient operation of the fiscal services department including accounting administration, data gathering, auditing, report preparation, and special project assignments.

 

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

 Accounting:

1. Reviews financial and accounting records for accuracy, completeness and compliance with standards

2. Prepares and submits financial and statistical reports and claims as required and assists the auditor in the annual audit process

3. Performs financial and statistical studies to assist the administration in the formulation of programs and procedures

4. Prepares monthly and annual journal entries, or as required throughout the year

5. Assists school personnel in obtaining current balances on accounts

6. Supports the department with the annual financial audit

7. Codes and uploads payroll entries into the accounting system

8. Supports with the month-end and year-end close process

 Budget: 

1. Assists in the development, implementation, and monitoring of a comprehensive budget and accounting program

2. Assists in the budget development process; initiates and recommends budget adjustments; revises the budget for all funds

3. Assists in the development, preparation, and analysis of interim budget reports

4. Assists in the preparation and analysis of multi-year financial projections

5. Analyzes and reports on actuals versus budget for revenues and expenditures

6. Prepares and/or assists with Federal, State, and Local reporting requirements

7. Tracks Categorical Programs’ revenues and expenditures and ensures that the funds are expended on allowable costs

 Administrative Support:

1. Answers phone calls and provides a high level of customer service

2. Welcomes office visitors and directs them as needed, providing a high level of customer service

3. Supports and facilitates office and school events

4. Develops, streamlines and improves systems and procedures within the department and across other departments within the school as needed

 Accounts Payable Support

1. Completes invoice match and uploads process on purchase orders

2. Assists the department in working with materials and/or community providers to resolve any invoicing or billing issues

3. Assists with tracking down old invoices for orders that have not been billed 

4. Manages the department's efforts to resolve stale dated checks

5. Assists with all the schools' compliance reporting to various State and Federal agencies

6. Assists with responding and/or disseminating email messages for the shared accounts payable email 

7. Assists in the development, collection, and maintenance of operational metrics

8. Prioritizes daily tasks in order to meet operational metric goals