Department/Unit:

Cardiovascular and Critical Care PRN

Work Shift:

Day (United States of America)

Salary Range:

$40,495.10 - $52,643.64

POSITION SUMMARY:
Provide administrative support and secretarial services to the Director of Patient Care Services. Provides secretarial services to leadership staff of the department. In addition, provides secretarial support to Patient Care Services projects and committees.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

- Coordinates department communications; accepts and screens telephone calls appropriately
- Able to operate basic office equipment (fax, photocopier, calculator), and uses skills to complete data entry, complete reports, schedule meetings, word processing, desktop publishing, and develop slides and graphs.
- Proficient in all pieces of LAN based software, and expert in a select few.
- Establishes, maintains, and revises record-keeping and filing system.
- Assists in preparation of departmental budgets necessary for unit operations and monitors service specific accounts.
- Orients and acts as a resource to secretarial staff and leadership staff in area of computer
expertise.
- Assists in orientation of new administrative support staff.
- Maintains adequate supplies of current forms, unit supplies, and equipment.
- Troubleshoots and maintains office equipment.
- Has the knowledge to prioritize work in accordance with deadlines and
department/divisional needs.
- Answers inquires concerning activities and operations of departments/division by referring to and interpreting policies and procedures.

ALBANY MEDICAL CENTER

JOB DESCRIPTION – ADMINISTRATIVE SUPPORT ASSOCIATE VII Executive Secretary

POSITION SUMMARY:

Provide administrative support and secretarial services to the Director of Patient Care Services. Provides secretarial services to leadership staff of the department. In addition, provides secretarial support to Patient Care Services projects and committees. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Coordinates department communications; accepts and screens telephone calls appropriately
• Able to operate basic office equipment (fax, photocopier, calculator), and uses skills to complete data entry, complete reports, schedule meetings, word processing, desktop publishing, and develop slides and graphs.
• Proficient in all pieces of LAN based software, and expert in a select few.
• Establishes, maintains, and revises record-keeping and filing system.
• Assists in preparation of departmental budgets necessary for unit operations and monitors service specific accounts.
• Orients and acts as a resource to secretarial staff and leadership staff in area of computer

expertise.

     -     Assists in orientation of new administrative support staff.

• Maintains adequate supplies of current forms, unit supplies, and equipment.

     -     Troubleshoots and maintains office equipment.

     -     Has the knowledge to prioritize work in accordance with deadlines and 

           department/divisional needs.

• Answers inquires concerning activities and operations of departments/division by referring to and interpreting policies and procedures.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily as outlined in the attached annual competency assessment. Where feasible, reasonable accommodations may be made to enable qualified individuals with disabilities to perform the job’s essential functions.

EDUCATION:

AAS degree in Secretarial Science ( or related field with equivalent secretarial experience).

EXPERIENCE:

 Minimum of 3 years of secretarial experience.

COMMUNICATION SKILLS:

 Able to communicate effectively on a wide range of issues with internal and/or external customers, initiate follow-up actions. Ability to effectively present information in one-to-one and small group situations. Able to work with others to accomplish a task or goal, be flexible in work practices, procedures, and/or processes, work efficiently with others to find solutions.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent.

PROFESSIONAL SKILLS:

Ability to be