Senior Administrative Assistant - Parexel Consulting (hybrid)

When our values align, there's no limit to what we can achieve.
 
At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.

Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.

Make a Difference at Parexel

At Parexel, we are dedicated to improving the world’s health. We partner with biopharmaceutical innovators to bring life-changing therapies to patients faster. Behind every successful leader is a strong operational partner—and we are seeking a Senior Administrative Assistant who thrives in a fast-paced, globally connected environment and is driven to make an impact.

In this role, you will serve as a trusted partner to senior leadership within Parexel Consulting, enabling them to operate at their highest level by bringing structure, clarity, and efficiency to highly dynamic schedules, priorities, and workflows.

What You’ll Do

As a Senior Administrative Assistant, you will operate as a proactive, business-minded partner providing high-level administrative support to senior leaders. You will:

Executive Support & Partnership

• Serve as a trusted partner to senior leaders, anticipating needs and proactively managing priorities

• Act as an extension of leadership by ensuring seamless day-to-day operations and enabling focus on high-value work

• Build strong working relationships with executives, stakeholders, and cross-functional teams

Calendar & Inbox Management

• Own complex, high-volume executive calendars with full autonomy

• Proactively prioritize meeting requests, balancing competing demands and shifting priorities

• Review and triage inbox requests, synthesizing information and making scheduling recommendations

Travel & Logistics Coordination

• Manage complex domestic and international travel arrangements, often involving multi-stop itineraries

• Anticipate travel needs and make informed logistical decisions aligned with business priorities

• Ensure seamless execution of travel plans, including contingency planning for changes

Operational Excellence & Organization

• Bring structure and clarity to fast-moving, often ambiguous situations

• Track deadlines, commitments, and deliverables to ensure nothing falls through the cracks

• Manage expense reporting and supporting documentation in a timely and accurate manner

• Support event and speaking engagement preparation, including coordination of logistics, materials, and deadlines

Prioritization & Problem Solving

• Manage competing priorities across multiple leaders and stakeholders

• Adapt quickly to last-minute changes, proactively resolving conflicts and rescheduling as needed

• Apply sound judgment to make decisions independently while knowing when to escalate

Continuous Improvement & Tools

• Leverage tools such as Outlook, Teams, and expense systems (e.g., Concur) to manage workflows effectively

• Embrace new technologies, including AI-enabled tools, to improve efficiency and streamline processes

• Identify opportunities to optimize processes and enhance team effectiveness

What You’ll Bring

Experience & Skills

• 3–5+ years experience in an administrative or executive support role, ideally within a corporate, fast-paced environment. Previous experience in the pharmaceutical/life sciences industry is a plus

• Previous experience supporting senior management or executives is required

• Proven experience managing complex executive calendars and coordinating high-volume scheduling

• Demonstrated success supporting multiple leaders and balancing competing priorities

• Strong experience coordinating complex travel arrangements, including international logistics

• Strong written and verbal communication skills

• Excellent attention to detail and accuracy

• Exceptional organizational skills

• Problem solving and critical thinking skills

• Discretion when handling confidential information

• Proficiency with Microsoft Office (Outlook, Teams, PowerPoint) and expense management systems