Shipping & Receiving/Safety & Security Officer

Job Summary

A Shipping/Receiving Clerk is responsible for secure management and loss prevention of shipping and receiving packages, as well as providing guests with a sense of comfort and wellbeing by maintaining a level of visibility in support of Security department. 

Responsibilities

QUALIFICATIONS:

• High School diploma or equivalent and/or experience in a hotel or a related field preferred
• Certificate of Completion in Safety and Security Training (must comply with State requirements)
• CPR First Aid and Heimlich maneuver Certified 

RESPONSIBILITIES:

• Approach all encounters with guests and employees in a friendly service oriented manner.
• Maintain regular attendance in compliance with Aimbridge Hospitality standards as required by scheduling which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming which include wearing the proper uniform and name tag when working (per brand standards)
• Comply at all times with Aimbridge Hospitality standards and regulations to encourage safe and efficient hotel operations.
• Receive, unload, and process deliveries and account for incoming freight based on invoice and receiving reports.
• Stage merchandise by department, mark appropriately for placement in facility, and deliver merchandise to appropriate department.
• Verify and track received inventory and complete inventory reports and logs.
• Reconcile shipping invoices and receiving reports to ensure count accuracy.
• Receive, store, ship, and deliver incoming and outgoing department packages and mail.
• Secure the receiving room and its contents, ensuring safekeeping of packages.
• Follow all national, state, and local hazardous material shipping guidelines and regulations.
• Ship all out-going mail and packages.
• Verify quantity and condition of packages upon receipt prior to delivery to guest.
• Communicate with guest regarding received packages.
• Maintain accurate tracking system on all shipping and receiving transactions, including receiving guest signatures for received packages.
• Communicate with proper management regarding any loss or damage with packages.
• Answer phone and dispatch in a timely manner in addition to demonstrating proper two-way radio etiquette at all times when communicating with other Associates; maintain radio contact with the Front Desk/Night Auditor at all times.
• Maintain visual contact with the Front Desk/Night Auditor and the front door of the hotel by remaining in the Lobby area when not on property walks. 
• Maintain and review daily activity log.
• Maintain confidentiality with respect to guest and Associate incidents.
• Hold briefing with Guest Services staff both at the beginning and end of shift.
• Open secured areas for authorized personnel; checks ID of visitors/Associates as necessary.
• Maintain an awareness of legal limitations of position (i.e. local ordinances state ordinances etc.).
• Assist guests to their rooms or help guests enter their rooms.
• Investigates room thefts auto accidents/thefts and assault complaints for guests (not for Associates); serves as the first responder partnering with Department Head/Hotel leadership to write the incident report. 
• Assist outside agencies as necessary.
• Provide escort.
• Assist HR/MOD with responding to Associate altercations.
• Assist with intoxicated guests.
• Be knowledgeable about hotel and guestroom locking systems.
• Respond to security alarms and monitor TV cameras (CCTV) (if applicable).
• Challenge suspicious persons.
• Conduct rounds checking for safety hazards checking lights and door locks and picking up items left on the property. 
• Assist during medical emergencies administering First Aid/C.P.R/Heimlich maneuver as necessary.
• In partnership with Department Head/Hotel leadership completes Incident/Accident Reports in a clear and concise manner.
• Receive deliveries; deliver requested items to guest rooms as needed.
• Assist Front Desk with Express Check-outs newspaper delivery and with van runs as requested or applicable to the needs of the Hotel.
• Handle items for “Lost and Found” according to the standards.

Works special functions attends meetings and/or performs other duties as required.

Property Details

 

 

Nestled in the Bluegrass Country hills near Lexington, Kentucky, is ideally-located resort near downtown, area attractions, Keeneland and the famous Bourbon Trail. During our guest stay, they can relax with body treatments at our full-service spa, perfect their skills on our 18-hole championship golf course, t