Office Assistant

DESCRIPTION

Michael Baker International is seeking an office clerk to join our Alexandria, VA office. The ideal candidate will have strong multi-tasking, organizational skills and excellent communication skills. 

Responsibilities include: 

Mail/Bank Delivers/Pickups:

•  Process outgoing mail (FEMA, MBI)
•   Delivery of Mail to Post Office (as necessary)
•   Deposit of FEMA checks at bank
•   Pickup packages (FedEx & UPS) at (FEMA), old MBI locations and ASLIN (old call center)
•   Drop off FedEx/UPS at various locations (as necessary)
• Deliver/Pickup items at FEMA HQ (as necessary) will require badge/ID for FEMA

Office Services:

Copier/Printer/Plotter duties: 

•     Daily/Weekly cleaning of equipment.
•     Stocking of paper.
•     Replacement of toner cartridges.
•     Ordering supplies as necessary from ABC, toner/paper/waste toner containers.
•     Calling/email for support/service of equipment.
•     Folding documents, using equipment for these purposes.

General Office duties:

•     Stock/Order kitchen/coffee supplies.
•     Maintain equipment, to include minor repairs or calling for service.
•     Maintenance of conference rooms, to include setting up for conferences and meetings, cleaning tables and resetting of rooms after meetings. 
•     Stock/Order office supplies for office.
•     Storage rooms, organize and maintain inventories as needed, including water/soda inventories for events/conferences.  
•     Help with setup of lunch food delivery for events/conferences when receptionist is not available.
•     Reception Desk duties:
•     Assist with answering phones or welcoming clients and guests when receptionist is not available.  Help with covering lunch for the receptionist.
•     Fleet Vehicle duties: (Fleet approval via passing approval process to operate Fleet vehicles)
•     Weekly submission of mileage reports for all fleet vehicles when reception is not available.
•     Maintaining all fleet vehicles, periodic maintenance, oil changes, recalls, state inspections, vehicle registration, car washes.
•     Transportation of employees, clients, guest to and from hotels, local metro, train and/or airports.

PROFESSIONAL REQUIREMENTS

• GED or High School Diploma with 3 to 6 years of related experience
• Strong multi-tasking and organizational skills.
• Experience in general office support, including organization, filing, and document library maintenance.
• Professional maturity and dependability.
• Excellent English language skills, written and verbal. 
• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Teams) and SharePoint.  

COMPENSATION

The approximate compensation range for this position is $20 - $29 per hour. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skillset, and physical work location.

Michael Baker International, a leading provider of engineering and consulting services, including design, planning, architectural, environmental, construction and program management, has been solving some of the world’s most complex infrastructure challenges for more than 80 years with a legacy of expertise, experience, innovation and integrity.

Based in Pittsburgh and with nearly 100 offices nationwide, we partner with clients on everything from roads, bridges, tunnels, mass transit, and airports, to water treatment plants, arctic oil pipelines, environmental restoration and specialized overseas construction. We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable and more prosperous.

We provide visionary leadership in facilitating transformational change for our clients. Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We deliver quality of life.

We Make a Difference.

Michael Baker International is proud to be an Affirmative Action/Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, age, gender, sexual orientatio