Associate Director of Pre-Award, Office of Sponsored Projects
The University of Texas at AustinAbout the role
Job Posting Title:
Associate Director of Pre-Award, Office of Sponsored Projects----
Hiring Department:
Office of Sponsored Projects----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Exempt----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue----
Location:
AUSTIN, TX----
Job Details:
General Notes
The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.
UT Austin offers a competitive benefits package that includes:
100% employer-paid basic medical coverage
Retirement contributions
Paid vacation and sick time
Paid holidays
Please visit our Human Resources (HR) website to learn more about the benefits offered.
Purpose
Support the research community at the University of Texas at Austin in the capacity of Associate Director of Pre-Award for the Office of Sponsored Projects. Assist the AVP/Director of OSP by providing leadership and direct management support to professional and administrative staff responsible for all grant and contract proposal administration aspects. Conduct final review of proposals and serve as an authorized official and signatory on associated documents.
Responsibilities
Manage Proposal Team workload and efficiency and shift assignments based on the volume of incoming proposals. Regularly monitor and revise constituency lists, as needed, to balance workload. Document recurring workflow and process issues and collaborate with other OSP leadership and campus constituents as needed to create and execute short and long-term solutions. Support management of eRA systems as they pertain to pre-award operations.
Manage and provide direct supervision of professional and administrative staff responsible for the review and submission of proposals. Hire and train (or oversee the training of) new team members. Provide ongoing coaching and mentoring to team members to ensure individuals and teams are successful. Effectively communicate policies/procedures and expectations to staff. Provide general advice or guidance to the team and assist with complex items.
Provide strong leadership, strategic thinking, direction, and grant and contract proposal administration evaluation. Establish annual goals for the Pre-Award Team and maintain metrics to assess success. Engage with faculty, department research administrators, and other campus stakeholders to develop and advance pre-award process improvement and policy initiatives and maintain positive relationships across campus.
Act as lead authorized official and signatory on all proposal submissions. Interpret University and Sponsor policies and procedures; ensure compliance with System, University, State, and Federal rules, regulations, and laws related to sponsored project proposals.
Participate in campus training and outreach initiatives around pre-award matters, including providing guidance and support to OSP Concierge Services staff.
Special projects as assigned by AVP/Director of OSP, including projects with the Office of the Vice President for Research’s office.
Required Qualifications
Bachelor’s degree in business or related field.
Seven or more years of professional experience in research administration or a related area.
Demonstrated personnel management, motivation, and development experience, including hiring and performance management of team members impacted by tight deadlines.
General knowledge of the overall proposal, award, and post-award processes.
Demonstrated advanced knowledge in proposal submission to private and federal sponsors.
Demonstrated advanced knowledge of general computer programs, including Microsoft Office, and development of presentation and tracking programs.
Initiative and creativity, problem-solving skills, ability a
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