Administrative Assistant Alternative

Bargaining Unit: TOTEM
Work Year: 11 months
Work Day: 8.0 hours per day
FTE: Full time, 1.0 FTE
Salary: T-13, $22.29 to $23.30 per hour, DOE


Job Summary
The Administrative Assistant, Alternative provides the primary clerical and administrative support in an alternative school. The position has a retirement association with the Public Employees' Retirement System (PERS).

Job Requirements
The following are required:

1. A high school diploma or equivalent, or current enrollment in a GED program.
2. Three years of clerical experience. Equivalent education may be considered in lieu of related work experience.
3. Excellent communication and customer service skills.
4. Ability to establish and maintain a professional relationship with staff, parents, students, administrators, and the public.
5. Ability to maintain confidentiality and inspire confidence and cooperation of staff, parents, students, administrators, and the public.

The following are preferred:

1. Knowledge of first-aid.
2. Ability to operate common office equipment and be proficient in computer use, both Macintosh and Windows, with experience in a variety of programs and applications including word processing, databases, and spreadsheets.
3. Ability to type accurately at an acceptable rate of speed.
4. Ability to plan and implement clerical transaction accountability and controls.
5. Knowledge of office practices, procedures, office machines, and filing systems.
6. Knowledge of ASD computer systems such as Q, Business Plus, EmpCenter, or Absence Management.
7. Ability to perform clerical work with independent judgment, speed and accuracy, including financial and statistical reports.
8. Ability to plan and implement clerical transaction accountability and controls.
9. Ability to learn, interpret, and communicate rules, regulations, policies, and procedures.
10. Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals.

Essential Job Functions

1. Performs a variety of secretarial duties, particularly in the areas of record keeping and communications between the principal, teachers, students, parents, and the Anchorage School District as they relate to the school.
2. Receives office visitors and maintains good public relations.
3. Assists individual students or parents in relating to the school program and its staff.
4. Makes and keeps records of appointments and conferences.
5. Types a variety of documents from rough draft, instructions, or dictation equipment.
6. Maintains general and confidential files.
7. Opens, sorts, and distributes mail.
8. Arranges and provides orientation for substitute staff as needed.
9. May distribute paychecks to all building employees.
10. Orders, receives, stores, and distributes supplies, equipment, and forms.
11. Administers the school's petty cash fund and performs other minor bookkeeping functions.
12. Assists teachers in preparation of class material.
13. May administer first aid care as needed.

Physical /Mental Demands
The physical demands of this job require frequent standing, walking, sitting, speaking and hearing. Specific visual abilities are also required. The employee is regularly required to reach with his/her hands and arms and occasionally lift items weighing less than 40 lbs. Additionally, the employee must be able to understand vague and implicit instructions, be able to readily recall facts and details, handle conflict and make effective decisions under pressure. The employee must have the ability to effectively manage the stress of working with students, parents, and other employees representing diverse cultures, personalities, and work styles in a dynamic work environment.

The Anchorage School District is committed to providing reasonable accommodations, according to applicable state and federal laws, to all individuals with a qualified physical or mental disability.

Work Environment
Work is performed in a professional envir