Site Administrative Assistant

Requisition ID: 281074 

•  Relocation Authorized: None 
• Telework Type: Full-Time Office/Project 
• Work Location: Valparaiso, IN 

 

 

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview:

Bechtel’s focus on renewables and clean energy is helping our customers deliver transformational renewables and clean energy projects. Bechtel renewables team will perform the project management, engineering, procurement, construction, commissioning and startup for the Mammoth South, Central I and Central II project for a 376MW DC each (Total of 1.1GW DC) solar plant in Pulaski County, Indiana.

 

Job Summary:

This position is for a Site Administrative Assistant to provide all-around administrative support to the Mammoth Solar Projects. The work location for this assignment is Pulaski County, Indiana. Relocation assistance is not authorized for this position. The Site Administrative Assistant will report to and receive direction from the Project Manager (PM) and the Project Document Manager (PDM) and will be required to balance administrative responsibilities along with other responsibilities, including collecting site documents, scanning site documents, support with time keeping, and coordinating vehicle maintenance. These responsibilities of the role will require coordinating with the PM and PDM to prioritize work.

 

This position is estimated to begin on or around April 1, 2025. #LI-KL1

 

Major Responsibilities:

• Receives and screens phone calls and visitors, and directs them to the appropriate parties. Completes business independently as appropriate. Ensures coverage in absence.
• Independently maintains a hard copy or electronic calendar for responsible manager(s).
• Coordinates meetings, arranging for facilities, equipment, and catering. May prepare and distribute notices, agendas, information packets, and minutes.
• Coordinates complex travel arrangements, including details of business plans. Prepares itineraries and expense reports.
• Composes and distributes complex correspondence using Bechtel standard word processing systems or other software applications. 
• Keeps abreast of key issues, commitments, and priorities of manager. 
• Coordinates requests from client, manager, and in-house staff. Determines action on important or emergency matters or knows whom to contact in absence of manager. 
• Coordinates with all functions at the jobsite to ensure all project documentation is scanned (as necessary) and transmitted to the Project Document Manager to be input into Aconex.
• Supports site audits of the document management p