Executive Assistant to the Chief of Police

Executive Assistant to the Chief of Police
(Administrative Analyst/Specialist - Non-Exempt)

INTERNAL APPLICANTS ONLY

Compensation and Benefits

Anticipated Hiring Salary Range: $4,400 - $4,700 per month

Full CSU Classification Salary Range: $3,879 - $7,488 per month

• This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.
• Area of consideration is limited to on-campus, state funded employees only.
• The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

 

Job Summary

The Executive Assistant to the Chief of Police provides high-level administrative support to the Chief and serves as a key liaison between department leadership, campus partners, and external agencies. Core responsibilities include managing the Chief’s schedule, calendar, and travel arrangements; drafting correspondence, memos, and reports; preparing presentations and meeting materials; and supporting fiscal operations by tracking expenditures, processing purchases, and assisting with budget tracking and reconciliation.

 

Key Qualifications

• Knowledge of:
  • Knowledge and skill in methods and procedures for research and statistical analysis and the ability to apply them.
  • Budget and purchasing practices, policies and procedures.
  • Knowledge of generally accepted accounting principles, practices and governmental accounting methods.
  • Strong understanding of office methods, procedures, and best practices.
  • Standard office equipment and software packages (i.e. Microsoft Office Suite, Google email and calendar, etc.)
• Skill/Ability to:
  • Mastery of English grammar, spelling and punctuation, and demonstrated competence in presenting standard information in writing.
  • Demonstrated ability to clearly communicate orally with strong interpersonal and problem-solving skills to serve as the front-line for a variety of high-level campus and community individuals.
  • Review documents for accuracy, completeness, validity and adherence to standards.
  • Interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist.
  • Understand and troubleshoot most office administration problems and be responsive to inquiries and requests.
  • Create, organize and maintain accurate technical, complex, sensitive and/or confidential records and files.
  • Perform business math, analyze data, and make accurate projections requiring some inference.
  • Establish and maintain cooperative working relationships and promote a positive, service oriented collegial work environment with people of diverse backgrounds.
  • Create and maintain program records and provide data for review in developing and implementing strategies to support programmatic goals and enhance processes.
  • Work in a flexible, collaborative manner; establish and maintain effective working relationships.
  • Demonstrated ability to take initiative and independently plan, organize and work in a fast-paced environment with frequent interruptions, shifting priorities, critical deadlines and consistently provide quality customer service.
  • Apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and creative solutions.
  • Demonstrated ability to deal appropriately with confidential information and exercise good judgment on sensitive matters.

 

To view the full list of qualifications and job responsibilities, please click the Position Description button above.

 

Education and Experience

• Bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
  • Preferred Skills:
    • Experience working in a public safety environment.
    • PeopleSoft Financials experience.
    • Experience in a higher education setting.

 

Department Summary

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