MIDDLE SCHOOL ADMINISTRATIVE ASSISTANT

 General Description:  This position reports to the Director of Student Development and provides professional administrative support to the middle school building staff and community. It also responds to a variety of inquiries from internal and external sources while maintaining a confidential and efficient working environment.

Qualifications

• Office Experience preferred
• Strong time management, organization, and multitasking skills
• Typing proficiency
• A strong clear Christian testimony
• A lifestyle of biblical integrity
• A spirit of dedication, teamwork, flexibility, and responsiveness
• The ability to respond to counsel
• Effective communicator
• The ability to work in a team environment 
• The ability to focus, manage time, and organize to carry out essential job functions on time
• Demonstrate a sensitivity and ability to interact effectively with staff, parents, volunteers, and students
• Meet everyday stress with emotional stability, objectivity, and optimism 
• Acceptance without reservation of the OCS Parent Covenant, Statement of Faith, Statement on Marriage and Sexuality, and Core Value

Duties and Responsibilities

Spiritual

• Models a consistent daily walk with Jesus Christ in speech, actions, attitudes
• Actively involved in church
• Follows Matthew 18 principle in dealing with interpersonal conflict
• Pray for students, parents, staff, and the entire OCS community

Professional

• Develop and maintain rapport with students, parents, and staff by treating others with courtesy, patience, friendliness, dignity, and respect
• Use acceptable English in written and oral communication. Speak with clear articulation.
• Respectfully submit and be loyal to constituted authority
• Maintain a personal appearance that is a Christian role model of cleanliness, modesty, and good taste consistent with school policy.
• Provide outstanding customer service to all who enter or contact the office
• Maintain a warm, friendly, professional demeanor at all times
• Respond to a variety of needs and inquiries from internal and external sources
• Coordinate teacher subbing needs
• Complete substitute forms for the business office
• Verify attendance, ensuring all absence and tardy entries are updated and accurate
• Collect, account for, and deposit all monies
• Produce schoolwide communication, such as newsletters, annual school calendars, and in-house calendars. 
• File student documents, information, and respond to schools that are requesting records
• Assist with the student enrollment process
• Collect, sort, and distribute mail; coordinate and send school mailings
• Assist with special events and projects throughout the year: Open House, Science Camp, retreats, marketing events, honors night, etc
• Complete purchase orders 
• Coordinate and place orders for school and staff supply needs
• Contact service representatives for facilities needs, telephones, copy machines, when needed
• Create and send communications: pa