Regulatory Process & Reporting Senior Specialist

MAIN FUNCTIONS/RESPONSIBILITIES:

Reporting tasks

• Develop and update yearly & monthly wholesales, BP, SP and SF preparation
• Develop and maintain car flow to secure Sales Plan
• Develop and maintain new reporting functionalities for the Operations Unit (stock, cost, delivery time, etc...)
• Apply countermeasures to improve forecast accuracy
• Supporting internal reporting requirements and supporting databases
• Liaise with Sales management, Marketing, Customer Service and Finance Departments to ensure business process adherence
• Availability for support in reporting for cross-company needs

Direct sales and sales support

• Managing the translation, validation, ordering and payment validation process for user manual printings & delivery
• Participation in non-standard new vehicle delivery as additional support for the Delivery Unit (direct sales)

Organisational tasks

• Acquiring knowledge of related corporate business documents (Commercial Policy or equivalent – related paragraphs; Commercial Actions or equivalent; OEM Quality Instructions, supplier contracts, etc…)
• Ensure knowledge transfer in the back-up process for all activities

Supervision of regulatory processes

• Outsourcing the homologation and environmental processes
• Supervision of external partners handling regulatory activities for the Company
• Supervision of the delivery of supporting documents (CoC and local certificates)

Supply planning tasks – as back-up

• Preparing Volume Request and ideal mix based on forecasted values and common understanding with Marketing, Sales and Business Performance
• Supervise and report supply issues
• Conduct the monthly order process for all models
• Conduct the daily order/changing ad hoc process (only if necessary)
• Propose adjustment of production mix&schedule to ideally match offer and demand

PROFESSIONAL EXPERIENCE/QUALIFICATIONS:

Education and Experience:

• Higher education, preferably in management, economics, logistics, or related fields.
• Minimum of 5 years of experience in a similar position, in the area of sales, logistics, or operational management.
• Advanced knowledge of MS Excel and other data analysis tools
• Familiarity with ERP (Enterprise Resource Planning) and CRM (Customer Relationship Management) systems
• Ability to create and update reports and analyses.
• Excellent communication and interpersonal skills.
• Time management and prioritization skills, ability to work under pressure.
• Analytical thinking and problem-solving abilities
• Proactivity and initiative in action.
• Accuracy and attention to detail.
• Fluent in English, both spoken and written.