Director, Procurement

Position Title:

Director, Procurement

Time Type:

Full time

Position Summary and Qualifications:

The Director for Procurement is responsible for all aspects of University procurement and payable services, with emphasis on strategic sourcing, supplier diversity, procurement card services, accounts payable processing and travel and business services. The Director is responsible for compliance with internal and external policies and procedures; developing meaningful spend analytics; creating and executing innovative initiatives; and providing strong and engaged leadership on procurement and accounts payable leading practices to the University community. The Director, reporting to the Controller, will work closely and collaboratively with executive leadership, deans, department heads, budget and financial managers across the institution and, as appropriate, with vendors to provide excellence in customer service and add value throughout the institution.

Essential Duties & Responsibilities:

• Through evaluation of competitive proposals, collaborate with departments in selecting the vendor most appropriate to meet their needs. Ensure selection is fair and legally defensible. Monitor vendor and product performance to ensure they continually meet the highest standards. Negotiate contracts and agreements with vendors to secure favorable terms and conditions.

• Responsible for the training, development and communication agenda to promote proficiency across the University with regard to accounts payable transactions and compliance; collaborate with internal stakeholders to understand their procurement needs and requirements.

• Lead the University in designing and implementing a university-wide data driven strategic sourcing operation. Establish and maintain a framework to analyze current vendor services and cost structures to develop short- and long- term plans to improve sourcing and vendor performance.

• Manage, direct, and evaluate RFP, RFQ, and RFI solicitations.

• Serve as Category Manager for all procurement areas and oversee administration of the University’s Procurement Card program.

• Work collaboratively with Deans, Divisional Vice Presidents, and vendors when appropriate, to improve the effectiveness and efficiency of business processes and to optimize the use of the enterprise system (Workday) and other systems. Work collaboratively to ensure the integrity of procurement and payment data within the financial systems.

• Develop, implement, and monitor compliance with operating policies and procedures to provide the highest level of efficiency. Ensure that the University follows policies, laws, and procedures while also maintaining the University's ability to efficiently and effectively conduct business. Administer University contracts in a manner that ensures contractual obligations and intents are fulfilled.

• Actively support diversity and sustainability, both within the institution as well as expanding relationships and spend with suppliers owned and/or operated by women and minorities and “green products."

• Prepare and manage coordination/production of all reports and presentations as required by senior management.

• Actively participate in all aspects of the Philadelphia Area Collegiate Cooperative (PACC) and the National Association Education Procurement (NAEP), including on- going identification and development of contracting opportunities, communication with membership regarding use of existing contracts, collaboration of future needs and assistance with resolution of vendor issues.

• Positively engage colleagues using problem solving, transparency, and proactive communication skills. Build sourcing management pipeline, ensuring stakeholder alignment and compliance to supply management processes.

• Lead and mentor the procurement team, providing guidance and support to achieve departmental goals.

• Oversee the procurement process, including requisition, sourcing, purchasing, accounts payable, travel and expense, contract management.

• Directly supervise: Procurement Analyst (1); Senior Procurement analyst (1)

Secondary Duties & Responsibilities:

• Participate in new system development and implementation as needed

• Mentor and train new University employees and department leadership

• Other duties as needed or as assigned by the Controller or senior leadership

Minimum Qualifications:

Required

• Bachelor’s degree or higher in Business Administration or a related field from an accredited college or university.

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